Assistant Manager, Building Services (Operations)

Job Responsibilities

Operation

• Direct and lead Building Management team for works to be carried out in accordance with requirements and ensure no service disruptions and delays.

• Implement periodical inspections to identify and address any building anomalies and defects in a timely and cost-efficient manner.

• Supervise and ensure works carried out are complying with OHS regulations, building safety standards, regulatory and contractual requirements.

• Manage service requests and faults to ensure timely response and closure.

• Search and evaluate new technologies that can improve productivity and achieve better cost efficiency.

• Coordinate with car park users, tenants on all parking matters and handle all enquires on car park related matters.

• Manage the sales, renewal, termination, and programming of season parking permit.

• Daily settlement report checks for hourly parking (NETS & LTA) and monthly reconciliation on NETS and LTA settlement vs actual bank statement receipts.

• Liaise with carpark system vendor, NETS and LTA on all operation matters.

• Prepare and submit periodic management reports on car park usage, revenue, and operational issues.

• Contribute and support Marcom events and requests for timely event execution.

 Cost Management

• Develop annual operating and capital expenditure budgets for all works to be carried out based on building plans and operation requirements.

• Manage and control expenditures to be within budget.

• Manage, track, and verify payments to term contractors for works that are completed and to our satisfaction.

 Contract Management

•  Develop tender specifications for term contract renewals to ensure no disruption to building services and soft services.

• Evaluate tender submissions for recommendations to award.

• Evaluate vendors’ performance to identify areas for improvement.

• Plan work schedules and monitor attendance of both internal staff and outsourced service providers for compliance with requirements.

• Participate in new contract models’ evaluation for better cost efficiency and productivity.

 Other Operation Support

•  Perform duties as the appointed Senior Fire Safety Manager (SFSM) for the premises.

• Ensure compliance with all fire safety regulations, SCDF requirements, and statutory obligation.

• Conduct fire evacuation drills and tabletop exercises in compliance with SCDF’s regulations, including CERT training and audit by the Singapore Civil Defence Force (SCDF).

• Part of Company Emergency Response Team (CERT), assist in table-top exercises and fire evacuation drills.

• Support the implementation and maintenance of Integrated Management System.

• Conduct regular safety inspections and ensure compliance with workplace health and environmental policies.

• Assist in conducting regular safety audits and inspections, addressing any compliance issues and implementing corrective actions as needed.

• Maintain proper records and documentation related to operations, safety and compliance to support audits and internal reviews.

• Prepare and update As-Built drawings in AutoCAD.

• Any other duties and ad-hoc projects as assigned.

Job Requirements

• Degree in Facilities Management, Engineering or equivalent.

• Minimum 5 years of relevant experience in facilities management, preferably in real estate industry.

• Certified Senior Fire Safety Manager (SFSM) registered with SCDF is required.

• Strong proficiency of using AutoCad

• Candidates with industry relevant certifications such as GMA, GMAP, GMAAP, Water Efficiency Manager will have an added advantage.

• Able to lead, guide and coach team members.

• Good communication and presentation skills to collaborate with management and internal stakeholders across the organization.

• Strong team player and able to collaborate with colleagues, contractors/vendors, and external stakeholders to achieve common goals and objectives.

• Adaptable and have a positive attitude towards learning.

• Proficient in MS Office applications.

We would prefer for interested candidates to apply directly through our Career portal at https://singland.darwinbox.com/ms/candidate/careers for a faster and more streamlined application process. Thank you. 

Singapore Land Group Limited does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee shall be paid in the event a candidate is hired by our Company where no pre-existing agreement is in place.