Asst Manager/ Manager, Facilities Management

The Asst Manager/Manager, Facilities Management is responsible for the strategic oversight and operational management of all the facilities within Warees Group.This role involves strategic planning, procurement, contract administration,and performance management of the Managing Agent (MA) and outsourced FM vendors.

Key Responsibilities

1. Strategic Planning & Portfolio Oversight

• Oversees & drive the planning, development and management of infrastructure and facility services, and the safety, security and emergency preparedness for various buildings and sector entities.
• Provide leadership in contracts management and administration in the areas of facilities management and maintenance of buildings
• Developing and implementing long-term facility management strategies to support the organisation’s goals and growth, including space planning, renovations and new building projects.
• Collaborate and engage with stakeholders and government agencies to build strong relationships and partnerships that support sustainable initiatives.

2. Procurement & Vendor Management

• Lead tender processes for procurement of term contractors, consultants, contractors and other service providers, including via GeBIZ platforms. Ensure cost effectiveness and procurement procedures are complied fully.
• Managing relationships with external vendors, including negotiating contracts, overseeing their work and ensuring quality standards are met.

3. Sinking Fund & Asset Lifecycle Planning

• Plan, forecast, and schedule sinking fund projects in alignment with asset renewal cycles, statutory requirements, and long-term financial health of the property.
• Prioritise and sequence sinking fund initiatives (e.g., lift replacement, roof repairs, M&E system upgrades) based on technical condition assessment and risk analysis.

4. Financial & Budget Control

• Developing and managing the facility's budget, controlling expenses, and identifyingcost-saving opportunities.
• Prepare,review, and manage annual budget and contracts for maintenance, repairs andimprovement works.

5. Compliance & Risk Management

• Ensuring facilities comply with all relevant health and safety regulations, building codes, and environmental standard.
• Identifying and mitigating potential risks related to facilities, including fire safety, emergency preparedness, and security threats.

Requirements

• Bachelor's degree in Facilities Management, Real Estate, Engineering, or related field.
• Proven experience in a developer/owner's role managing IFM portfolios.
• Experience in procuring and managing outsourced FM contracts.
• Ability to work under pressure and handle emergencies effectively.
• Good analytical and critical thinking skills to analyse and propose solutions.
• Highly independent and a fast learner, possessing resilience and a positive attitude.
• Must be a team player.