Facilities Mailroom Assistant

Key Result Areas

·      Answer all incoming calls for offices in Singapore

·      Ensure the console is kept up to date

·      Check New Starter and Exit spreadsheet and update as required.

·      Contact Managers of new starters to determine extension of new starter

·      Liaise with team assistants to ensure updated team lists are sent through regularly

·      Liaise with Managers to obtain relevant client information for their respective teams.

·      Reflect a professional and courteous profile for MMC

·      Open, date-stamp, and sort mails by business/ department. Place in pigeonholes for scanning team.

·      Record all incoming Registered/Express Post mail

·      Prepare and list cheques as per cheque handling procedures required by Finance

·      Dispatch and retrieval of archive boxes from external supplier

·      Prepare consignment notes for international mail satchels and freight

·      Prepare local Post manifest totalling daily outgoing mail

·      Provide relief coverage for Mailroom and FOH roles when required

·      Understand the EMS system in conjunction with visitor registrations and issuing of passes

·      Any other facilities tasks related to smart office as directed by the Facilities Manager