Property Management Executive

Job Responsibilities

Property Management

• Conduct rigorous daily walkthroughs of the property to proactively identify defects, cleanliness issues, or safety hazards.
• Identify facilities defects, log technical anomalies, and coordinate with engineering teams to ensure prompt corrective action.
• Assist in the coordination of repair works and preventive maintenance schedules for building systems (Lift, Fire Protection, Plumbing).
• Ensure the property adheres strictly to local building codes and fire safety regulations.
• Assist in the planning and execution of emergency fire drills and safety briefings for all building occupants.
• Monitor, evaluate, and audit the performance of term contractors (M&E, security, environmental services, landscaping) against established Service Level Agreements (SLAs).
• Support procurement workflows by sourcing and obtaining competitive quotations from vendors for minor repair and cyclical works.
• Serve as the professional first point of contact for tenants, residents, and owners regarding lease management operations and facility inquiries.
• Manage property feedback loops, resolving tenant grievances and operational friction points with high diplomacy and efficiency.
• Facilitate seamless unit handover and take over processes, accurately documenting property condition reports and inventory audits.

Requirements

• Diploma in Real Estate, Facilities Management, Real Estate Business, or a related Built Environment discipline.
• Foundational knowledge of mechanical, electrical, and plumbing (MEP) systems, smart building technologies, or property management software.
• Strong interpersonal, verbal, and written communication skills suitable for corporate reporting and tenant engagement.
• A proactive, solutions-oriented individual with a positive working attitude and a commitment to operational excellence.
• A highly collaborative team player who can work effectively with contractors, technicians, and senior management alike.