Program/Project Management Rep

Job Description:

• Provide administrative and coordination support within the project team, performing independently while actively contributing to team discussions.
• Manage administrative paperwork related to project activities, ensuring timely processing and accuracy.
• Attend meetings and prepare minutes of meeting (MOM), capturing and distributing action items to stakeholders.
• Coordinate onboarding and offboarding of project personnel, including system access and equipment provisioning.
• Escort personnel within restricted/secured zones in compliance with security protocols.
• Maintain and update project records and documentation repositories.
• Liaise with building management and security teams for access passes, visitor registrations, and facility requests.
• Track and follow up on administrative requests and approvals.
• Support meeting and event logistics (e.g., room bookings, equipment setup).
• Handle ad-hoc administrative duties as assigned.

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Able to handle sensitive/confidential information with discretion.
• Minimum 2 years of experience.