Urgent hiring- Project Data Admin

Job Description & Requirements

Budget Planning and Expenditure Reporting

a. Collaborate with Project Managers, Operation Managers,relevant Vendors and stakeholders to develop detailed reports on projectbudgets at regular intervals (daily/monthly/quarterly) or as specified by theAuthority.

b. Align budget planning with the scope, timeline anddeliverables of the projects.

c. Update the relevant systems/spreadsheetsdaily/weekly/monthly to capture the budget and expenditure timely andaccurately

d. Track actual project expenses versus budgeted amountsmonthly/ quarterly and yearly. Perform Data Analytics on the financial data andgenerate reports on expenditure versus budget planned regularly for managementreview.

e. Identify variance amounts and variance reasons for budgetforecast quarterly.

f. Conduct data analytics and prepare periodic financialreports including variances on expenditure and budget utilization. Developingvisualization on the financial data to convey the information in a clear andconcise manner, and to identify trend, patterns or insights.

g. Work with stakeholders to ensure timely goods receipt andpayment to vendors to complete the payment cycle within the financial year.

h. Gather procurement related documents such as purchaseorders, Certificate of Completions from projects POCs and file them into theAuthority’s designated e-filing system regularly.

i. Handle queries and manage all form of correspondenceswith stakeholders, being the Point of Contact team, for all budget-relatedinformation with project teams and stakeholders (internal and external).

j. Support management by organizing meetings with projectPoint of Contact to review financial performance regularly in order to produceaccurate and up to date budget plan and expenditure reports.

k. Communicate budget updates, differences or financialrisks to stakeholders in a clear and timely manner.

Administrative Duties

l. Perform administrative duties of data entry, e-filing anddata maintenance into the authorized and designated template, systems andwebsites timely and in a structured manner.

m. Organized, schedule, book meetings for financial matters.

Asset Accounting

Consolidate Asset Accounting records by working with PMTs toorganize and/or reconcile asset capitalization/accounting records.