On behalf of one of its clients, in the Education field, the French Chamber of Commerce is looking for an Event assistant Intern.
Main Mission: To assist the Events Manager in the planning, design and execution of all events (at least 20 educational and non-educational events) such as concerts, conferences, in-house events, community events.
Responsabilities :
1. Event design:
Propose original ideas for events.
Book rooms (internal and external)
Select caterer and define menus.
Rent specific equipment and furniture.
Find service providers for sound, lighting, decoration and speakers.
Find sponsors or financial partners for events.
Establish contacts with potential speakers for future events.
2. Event preparation:
Organise briefings for maintenance, catering, security and audiovisual teams.
Install signage.
Ensure consistency and smooth operation of media content on broadcast media.
Set up sets and other equipment on D-day.
Manage the flow of service providers in compliance with the school's safety standards (entry pass).
3. Event communication:
Help design posters.
Create invitations (via Google Form, Eventbrite).
Monitor registrations, send reminders.
Support volunteers and students involved in event organization.
Help produce event-related content for social networks and the website (articles, photos, videos).
4. Equipment Management:
Manage the inventory of event equipment and plan its maintenance.
Ensure availability of equipment for each event.
5. Evaluation and Reporting:
Evaluate events after completion and gather feedback.
Write post-event reports to analyse strengths and areas for improvement.
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