Procurement Intern

Focus Area

Administrative support for Procurement team, particularly for 3-way match in PO-GR-Invoice

Vendor Management: Onboarding, Reactivation, Updating / making changes to vendor’s details

Assist in procurement system (WEB3) related issues. E.g. User Management, Adding of Delivery Branches, Removing BU, Updating Spend Categories, etc.

Continuous improvement project (to support Procurement team)

Support Procurement team in sourcing activities for low value spend / projects

Job Description & Activities / Tasks

Support in investigating & providing solutions to resolve mismatch in PO-GR-Invoice to ensure 3-way match, as part Procure-To-Pay (PTP) process.

Communicate with new potential vendors to obtain the necessary documents for onboarding process, and/or update vendors details

Raising IT ticket to address specific WEB3 related issues, resolving requests and issues encountered by various users

Catalogue management for WEB3

Manage RFQ for general warehouse requirements / low value spend / projects, consolidate quotations & negotiate BAFO, provide recommendations to stakeholders for decision-making.

Intern’s Job Requirements

Analytical skills, Meticulous, Attention to details when checking through documentations, Communication skills.

Experience in using Microsoft Excel, Communication skills

Problem solving skills, Experience in using Microsoft Excel, Communication skills,

Willingness to learn using new system / tool, Analytical skills

Learning Outcomes

Cross-departmental collaboration. Understand Procure-To-Pay process.

Vendor onboarding process, Verification of vendor onboarding documents

Understanding category management, procurement system / tool

Understanding category management, Continuous improvement concept within Procurement function

Sourcing strategy for specific categories, Supplier relationship management,

Sourcing skills, Negotiation skills, Analytical skills, Communication skills