School Shop Intern

German European School Singapore (GESS) is a world class, not for profit International School in Singapore that offers both the German Curriculum stream and the IB Curriculum stream.

Currently, more than 1850 students are learning at our international school supported by more than 400 full time and part time academic and administrative staff members.

Key Accountabilities:

Inventory

•Help to check and maintain inventory management with guidance and supervision of the Shop assistant    

•Help to order and replenish items according to the approved quantity.

•Help to ensure sufficient supply across school for examination papers, markers, markers refill, white board erasers and refills etc. Compulsory teaching and learning resources. 

•Conduct stock take in the Storeroom and school shop during term breaks and reconcile the difference and provide a report.

•Ensure inventory and information in Shopify and Synergetic has been updated in a timely manner. 

Online school shop

•Provide  best  quality of online service experience to customers. 

•Maintain and update online school shop items information and categories.

•Check Shopify online shop for new orders, print order list, gather the items, and send notification for parents to pick up.

Sales

•Open and close school shop account

•Good communication with teachers, students, and parents, and answer all the queries, including replying all School Shop emails

•Apply problem solving skills to assist different requests from stakeholders.

•Safeguarding the shop inventories and mitigate risks, including avoid shoplifting and/or missing items.

•Comply all GESS Health and Safety regulations, Code of Conduct, and all related Policies in the School Shop management environment.

•Carry out daily reconciliation of sales reports vs actual receipts.  

•Conduct regular market research and product analysis for management to review

General Administration

•General operation of campus school shop and online school shop.

•Excellent reporting and analysis skills 

by using Excel, Words, etc.

•Cover and support colleagues during busy and leave periods.

•Perform ad hoc projects or tasks allocated by Procurement Manager.

Pipeline Projects

•Be a partner of school to streamline internal process and form new policies and procedures.  

•Assist in procurement/school shop related pipeline projects, SOPs and policies, such as Procurement Policy, E procurement, tender process and change of system, software or hardware, etc.       

Others

•Other tasks, duties or projects as assigned by Procurement Manager, or Head of Finance.

Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.

Our School

The German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates.

Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School.

Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity.

To Apply

We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position. 

Our Selection Process

At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.

We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.

All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these. In addition, the visa entry requirements for Singapore are subject to certain requirements being met. This includes but is not limited to, mandatory diphtheria and measles vaccination requirements for children attending school in Singapore will need to be in place prior to arriving in Singapore in order for the criteria for a child Dependent Pass to be met and the visa granted. Further information on this will be shared at interview stage if applicable.

Please note, that only shortlisted candidates will be notified. 

Safeguarding Commitment

GESS is committed to our responsibilities for promoting and safeguarding the welfare of all children and young people. We actively recruit candidates who share our commitment to safeguarding and, therefore, apply robust and comprehensive recruitment and selection procedures. We expect all appointed staff to adhere to and ensure compliance with the relevant GESS Safeguarding Policy and Procedures. If the job holder identifies any instance that a child may be harmed or are at risk of harm (physically or emotionally) in any environment, they must report any concerns to the School’s Designated Safeguarding Lead or a member of the Safeguarding Team.

CPE registration number: S72SS0010G Registration period: 22 June, 2023 – 21 June, 2029