Accounts Executive (AR) - 4 Months Maternity Coverage - Part-Time

We are seeking a reliable, detail-oriented, and proactive Accounts Executive (AR) to join a finance team on a temporary maternity cover basis. This contract is tentatively scheduled for 4 months starting in mid-September, with the possibility of a 2-month extension.

In this role, you will play a crucial part in ensuring the smooth running of their financial administration throughout the coverage period. Your primary focus will be supporting Accounts Receivable (AR) functions, alongside day-to-day accounting operations, billing, reconciliations, and compliance management.  Prior experience in a law firm or professional services environment will be an advantage.

Key Responsibilities

Accounts Receivable Management

▪ Prepare and issue client invoices accurately (i.e. in alignment with GST requirements) and timely.

▪ Generate and analyse aged receivables reports for management review.

▪ Assist in collection activities and resolve billing-related queries.

▪ Maintain accurate debtor records and payment statuses.

Receipt Processing& Client Account Administration

▪ Process and post incoming receipts into both office and client account ledgers.

▪ Verify and allocate receipts against outstanding invoices and matters.

▪ Ensure compliance with accounting policies, internal controls, and client account regulations.

▪ Ensure and process client account payments in accordance with firm policies, regulatory requirements, and approved instructions.

▪ Ensure proper documentation and audit trails are maintained for all client account transactions.

Processing Regulatory Authority postings:

▪ Post all transactions from regulatory authorities such as ACRA, Crimson Logic, MPA, SAL, Lawnet and Stamp Duty.

Bank Reconciliation

▪ Perform daily and monthly bank reconciliations for office and client bank accounts.

▪ Investigate and resolve unreconciled items promptly.

▪ Ensure all banking transactions are accurately recorded in the accounting system.

Financial Reporting & Balance Sheet Reconciliations

▪ Prepare bi-weekly aged receivables reports and collection summaries.

▪ Maintain and update balance sheet schedules and supporting reconciliations.

▪ Investigate variances and assist in month-end closing activities.

▪ Support audit requests by providing reconciliations and supporting documentation.

Other Ad-hoc

▪ Support in budget spending reports.

▪ Support finance-related projects and ad hoc assignments as required.

What we are looking for:

·       Prior experience in a law firm or professional services environment is highly advantageous for this role.

·       ​Availability: Ability to commit to the full duration of the contract starting mid-September.

·       System Experience: Proficiency with Aderant or similar Legal Practice Management Systems is a strong plus.

·       Technical Skills: Strong understanding of GST requirements and proficient in Microsoft Office (especially Excel).

·       Soft Skills: High attention to detail, strong organizational and problem-solving skills, and excellent communication.

·       Mindset: Ability to work independently with minimal supervision while remaining a collaborative team player.

This job description is indicative only and does not represent an exhaustive list of responsibilities.

If you thrive in a structured environment, love numbers, and have a sharp eye for compliance, we want to hear from you! Please click to apply with your recent resume and state your salary and availability period.