Accounts Executive / Temporary Contract - Part-Time

Company Overview

Virtus Law is a leading Singapore law firm offering commercial, corporate, dispute resolution, and financial services. Established in 1981, it provides expert legal advice across Southeast Asia and is allied with Stephenson Harwood LLP for multi-jurisdictional matters.

About the role

This is a temporary maternity cover position commencing on 14 September 2026, for the duration of an employee's maternity leave, estimated to be approximately four months, with the possibility of an extension depending on the employee's return date.

We are seeking a reliable, proactive, and detail-oriented Accounts Executive to join us on a temporary maternity cover basis. The successful candidate will primarily be responsible for supporting Accounts Receivable (AR) functions, while assisting with day-to-day accounting operations, billing, account reconciliations, and regulatory compliance matters. This role plays a key part in ensuring the smooth and efficient operation of the firm's finance function throughout the coverage period.

Responsibilities

• Prepare and issue client invoices accurately and timely, ensuring compliance with GST requirements
• Generate and analyse aged receivables reports for management review and decision-making
• Assist in collection activities and resolve billing-related client queries to maintain cash flow
• Maintain accurate debtor records and monitor payment statuses for effective credit control
• Process and post incoming receipts into office and client account ledgers with accuracy
• Verify and allocate receipts against outstanding invoices and client matters to ensure correct accounting
• Ensure compliance with accounting policies, internal controls, and client account regulations in all transactions
• Process client account payments following firm policies, regulatory requirements, and approved instructions
• Maintain proper documentation and audit trails for all client account transactions for transparency and audit readiness
• Post transactions from regulatory authorities such as ACRA, CrimsonLogic, MPA, SAL, Lawnet, and Stamp Duty accurately
• Perform daily and monthly bank reconciliations for office and client bank accounts, investigating and resolving discrepancies promptly
• Record all banking transactions accurately in the accounting system to maintain financial integrity
• Prepare bi-weekly aged receivables reports and collection summaries to support financial oversight
• Maintain and update balance sheet schedules and supporting reconciliations, investigating variances for month-end closing
• Support audit requests by providing reconciliations and relevant documentation efficiently
• Assist in preparing budget spending reports to monitor financial performance
• Support finance-related projects and ad hoc assignments as required to contribute to continuous improvement

Preferred competencies and qualifications

• Experience working in a law firm or professional services environment
• Proficiency with Aderant or similar Practice Management Systems
• Strong organizational skills demonstrated by managing multiple accounting tasks accurately
• Effective communication skills to liaise with clients and internal teams on billing and collections
• Problem-solving skills applied to resolve discrepancies and billing issues promptly
• High attention to detail ensuring accuracy in financial data and compliance
• Proficiency in Microsoft Office applications for reporting and documentation