Executive / Team Assistant (Contract) - Part-Time

Responsibilities

- Provide administrative and scheduling support to the investment, finance and operations teams — managing calendars, meetings, conference room bookings and visitor arrangements

- Coordinate investor meetings, roadshows and events end-to-end, including logistics, materials preparation, travel coordination and follow-up

- Arrange travel, accommodation, visa support and expense claims for the team

- Support document management, filing, printing, scanning and archiving, handling investor and firm information with discretion

- Assist with basic finance and operations tasks, including invoice tracking, payment documentation and simple record checks

- Liaise with external service providers — couriers, vendors, building management and corporate service providers

- Maintain office supplies, pantry items and vendor relationships to keep daily operations running smoothly

- Support ad hoc administrative tasks for the broader team as needed

Requirements

- Prior experience as an executive assistant, team assistant, administrative assistant, office coordinator or similar role

- Strong organizational skills and attention to detail; able to juggle multiple workstreams

- Professional, responsive and service-oriented, with the discretion to handle confidential investor and firm information

- Comfortable coordinating with senior internal and external stakeholders

- Good written and spoken English; Mandarin is a plus

- Proficient in Microsoft Office, especially Outlook, Word, PowerPoint and Excel

- Able to work independently in a small-team environment

- Prior experience in financial services, investment firms, asset management, professional services or family office preferred but not required