Operations Executive (Logistics, Administration & Accounting Support) - Part-Time

Job Summary

We are seeking a hands-on and organised Operations Executive to support day-to-day business operations in a trading and manufacturing environment. You will coordinate customer orders, support production, manage logistics and shipping, assist with accounting tasks, and provide general office administration.

Responsibilities

• Process customer purchase orders and sales contracts to ensure accurate order entry
• Coordinate customer orders with internal teams to achieve timely fulfilment
• Monitor order status and communicate updates to relevant stakeholders
• Assist in production planning and coordinate with production teams to track order progress
• Monitor inventory levels and material availability to support production needs
• Follow up on outstanding operational issues to maintain smooth workflows
• Coordinate local deliveries and transportation arrangements to meet delivery schedules
• Liaise with freight forwarders and logistics providers to arrange shipments
• Prepare shipping documents including Commercial Invoices, Packing Lists, and export documentation accurately and on time
• Track shipments and maintain comprehensive shipping records
• Assist with accounts payable and receivable activities, including processing supplier invoices and customer billing documents
• Perform data entry into accounting/ERP systems to maintain accurate financial records
• Maintain proper filing of accounting records and supporting documents
• Assist with payment documentation and reconcile records as needed
• Support month-end administrative activities to ensure timely financial close
• Maintain filing and document control for operational and administrative records
• Prepare reports and update spreadsheets to support team decision-making
• Provide general administrative support and perform ad hoc duties assigned by management
• Manage multiple priorities independently while maintaining strong attention to detail

Preferred competencies and qualifications

• Diploma or equivalent qualification in Business Administration, Accounting, Logistics, Supply Chain, or related fields
• 2–5 years of relevant experience in operations, logistics, manufacturing, trading, or administration
• Experience in shipping documentation, order processing, or logistics coordination
• Basic accounting knowledge and experience with invoice processing or ERP accounting systems
• Proficient in Microsoft Office, especially Excel
• Experience with ERP systems
• Positive attitude and willingness to learn
• Comfortable working in a small and dynamic team environment

Other Information

• Position: Operations Executive (Logistics, Administration & Accounting Support)
• Contract Duration: 6 months (with potential extension/conversion depending on business needs and performance)
• Working Hours: Monday to Friday
• Location: Singapore