1 Year Contract Facilities Operations Coordinator $3.2K (EAA) - Part-Time

Job Responsibilities:

• To provide a centralized administrative and transactional support across the integrated Soft, Security and Engineering functions.
• End-to-end processing of invoices, ensuring three-way matching between Vendor Invoices, Service Entry Sheets and Purchase orders.
• Liaise with Finance Department to track aging reports and resolve payments discrepancies for both fixed and ad-hoc (non-fixed) resources.
• Consolidate monthly Service Level Agreement (SLA) and Key Performance Indicator (KPI) data from various service streams
• Ensuring timely submission of performance reports from Integrated Service Vendors and verifying data accuracy.
• Tracking penalties/incentives structures base.
• Maintain Digital Document Library such as Google Drive and Share point for all maintenance regimes, service reports and safety certifications.
• Coordinating staff attendance and training records for the on-site team.
• Provide card printing support on seasonal basis.
• Process, evaluate and monitor bus chartering invoices and catering invoices.
• Provide activities and events support.

Job Requirements:

• Proficient in Microsoft Office 365.
• Knowledge on Google platform will be an advantage.
• Experience in Facilities Ticketing System will be an added advantage.
• Ability to synthesize raw data into clear, professional reports.
• At least 3 years of relevant Administrative experience in an Facilities Management environment.

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.