Admin Assistant (School General Office)

Location: Tanjong Katong, EAST

Employment Type

• Full-time, Contract

Contract Period

• Base Contract: 26 August 2026 – 25 August 2027

• Option to Renew

Working Hours

Mondays, Tuesdays, Thursdays & Fridays

• 8:00 AM – 5:30 PM

• Includes 1-hour lunch break

Wednesdays

• 8:00 AM – 5:00 PM

• Includes 1-hour lunch break

Off Days

• Saturdays

• Sundays

• Singapore Gazetted Public Holidays

About the Role

We are looking for a reliable and organised Admin Assistant to support the daily operations of the school's General Office. The successful candidate will manage printing services, provide frontline customer service, and perform a wide range of administrative duties to ensure smooth school operations.

Key Responsibilities

Printing & Document Management

• Process and complete printing requests from school staff accurately and on time.

• Operate photocopiers, printers, and other office equipment.

• Ensure the print room is clean, organised, and well maintained.

• Monitor printer usage and perform monthly meter readings.

• Prepare printing reports and usage statistics.

• Replenish printing consumables such as paper, toner, and other related supplies.

• Coordinate orders for printing materials and school office supplies.

General Office & Reception

• Attend to parents, visitors, students, and staff at the General Office reception.

• Handle enquiries professionally in person and over the telephone.

• Answer, screen, and redirect incoming phone calls.

• Take and relay messages accurately when required.

Administrative Support

• Perform data entry, document filing, and records management.

• Assist with data collation and preparation of reports.

• Support the use of online administrative systems.

• Operate office equipment efficiently.

• Provide general administrative support to various school departments.

• Perform other duties assigned by the Reporting Officer or School Leaders.

Requirements

Qualifications

• Minimum N-Level or O-Level qualification or equivalent.

Experience

• At least 1 year of administrative experience in a school environment.

• Experience in school general administration is preferred.

Skills

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Computer literate and comfortable using online systems.

• Able to operate printers, photocopiers, and office automation equipment.

• Good communication and interpersonal skills.

• Organised, meticulous, and able to multitask.

• Strong team player with a positive attitude.

• Able to work independently with minimal supervision.

Ideal Candidate

The successful candidate should be:

• Friendly and customer-service oriented.

• Responsible and dependable.

• Detail-oriented and organised.

• Comfortable working in a fast-paced school environment.

• Able to manage multiple tasks and priorities effectively.

• Willing to support school events and operational needs when required.

If you enjoy working in an educational environment and have strong administrative and customer service skills, we welcome your application.