Admin Assistant - Part-Time

We are seeking a proactive and organised Administrative Assistant to provide front desk and administrative support in a school environment. The successful candidate will play a key role in ensuring the smooth and efficient daily operations of the General Office by delivering excellent customer service and supporting various administrative functions.

Key Responsibilities

Front Desk Support

• Attend to enquiries from internal and external stakeholders in a professional and timely manner.
• Manage the receipt, collection, distribution, and dispatch of documents, articles, and other office items.
• Maintain a clean, organised, and welcoming front desk area.

General Administrative Support

• Maintain and organise files, records, and documentation.
• Manage stationery inventory, including stock monitoring and replenishment.
• Support routine Human Resource administrative duties.
• Perform data entry, update records, and maintain administrative tracking.
• Manage office supplies and ensure timely replenishment.
• Provide logistical and administrative support for school events, meetings, and activities.
• Maintain the cleanliness and readiness of assigned administrative service areas.
• Carry out ad-hoc administrative duties assigned by the Reporting Officer or School Leaders.

Requirements

Qualifications

• Minimum GCE 'O' Level Certificate or equivalent.

Experience

• At least 3 years of relevant experience in administration and front desk support, preferably within a school environment.

Skills & Competencies

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiar with web browsers such as Google Chrome and Microsoft Edge.
• Good command of written and spoken English.
• Strong organisational and time management skills.
• Good interpersonal and communication skills.
• Customer service-oriented with a positive attitude.
• Able to multitask and work independently in a fast-paced environment.

Working Hours

• Mondays to Thursdays: 9.5 hours per day, inclusive of 1 hour lunch. Working hours will be between 7am and 6pm.
• Fridays: 9 hours, inclusive of 1 hour lunch. Working hours will be between 7am and 6pm.
• Service not required on Saturdays, Sundays and gazetted public holidays.

Why Join Us?

• Opportunity to work in a dynamic school environment.
• Contribute to the smooth daily operations that support students, staff, and visitors.
• Gain valuable experience in education administration and customer service.