ADMIN ASSISTANT (PART-TIME)

My Art Studio (Singapore)

We are passionate about excellence with a key focus in making our lessons fun, engaging and building genuine relationships with students and their families.

Part Time Administrative Assistant
(Singapore - NORTHEAST)

Position Overview:

The Administrative Assistant plays a vital role in supporting the operation and administrative functions of the company. This position involves a combination of customer service tasks to promote the company's products or services, as well as administrative duties to ensure the smooth operation of the office. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities:

· Customer Service and Administrative:

· Counter duties (inclusive of handle enquiries & fee collection)

· Able to handle and follow up on students’ registration and payment. Prepare, analyse and ensure accurate and timely collection of school fees.

· Scheduling student’s lessons and working closely with teachers on their scheduled lessons and replacements.

· Provide excellent customer services and proactive follow up on customers’ email, walk up and social media’s enquiries

· Strong understanding of our products and service to support parents inquiries, marketing and promotion of our products.

· Handle Sales requests, assist in preparation and proposal for sale of service/products, materials and books

· Maintain and organize office supplies, equipment, and inventory as needed.

· Maintain and update of students’ database system records and ensure accuracy of data, understanding of databases, and filing systems.

· Organize digital and physical files, ensuring that all materials and documents are easily accessible.

· Assist in preparing reports, presentations, and documentation for internal and external stakeholders.

· Manage incoming and outgoing correspondence, ensuring timely and appropriate responses.

· Providing administrative and operational support to director

· Provide facilities management for studios

· Handle basic accounting tasks, such as tracking expenses, timesheets and invoices.

· Ad Hoc Tasks: Undertake various tasks or projects as assigned by studio management. This may include marketing research, light bookkeeping, and additional administrative duties.

· Working Hours: This is a part-time position, averaging 15-20 hours per week. The schedule may include be in Tue to Friday 10am to 7pm and/or weekends 9am to 5pm and evenings to accommodate studio events. Possible to convert to full time role for greater career advancement.

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Qualifications:

• Must be very proficient and fluent in English language (both spoken and written). Knowledge of additional language will be a bonus.
• Customer-oriented person who excels in providing excellent service
• Cheerful and sociable and able to work well with current team and young children.
• Enjoy working and able to communicate well with young people.
• Independent, meticulous and able to produce quality work.
• Strong written and verbal communication skills for effective interaction with team members and external contacts.
• Proficiency in using Microsoft Office(Word, Excel, PowerPoint) and basic knowledge of graphic design tools is a must.
• Familiarity with social media platforms and digital marketing strategies is a plus.
• Excellent organizational skills and attention to detail to manage multiple tasks and projects simultaneously.
• Ability to work independently, take initiative, and prioritize tasks effectively.
• Strong problem-solving skills and adaptability to evolving situations.
• Prior experience in marketing or administrative roles is advantageous but not mandatory.
• Positive attitude, willingness to learn, and a team player mindset.
• Counter Service 1 year (Preferred)
• Have Interest or knowledge in Music and Art (Preferred)
• Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma
• Job Types: Permanent Part-Time and able to commit at least 24 months.
• Salary: Between $9-11 per hour (Depending on qualification and experience and posting)
• Prepare to work on at least two weekdays (between 10am to 7pm) and weekend, Sat or Sun between 9am to 5.00pm
• Location is in Serangoon Garden

Interested candidates are invited to submit their resume, and a cover letter detailing their relevant experience to[email protected].

Please include " Administrative Assistant Application – Part-time] [Your Name]" in the subject line. Shortlisted candidates will be contacted for an interview.

Only shortlisted candidates will be notified.