Admin Officer/ Branch Receptionist (Contract) - Part-Time

Job Description

Manage the Branch reception, greet walk-in customers, attend to courier deliveries and handle

Manage in-coming and out-going mails, messages or packages from post box for distribution and attention of appropriate department / addresses

Ensure zero mistake in management and delivery of important couriers and notices. Maintain record of all in-coming and out-going mails.

Ensure Stationery, envelope, others related is sufficient at all time, constant review in price negotiation

Purchase/dispense/supply monitoring of company stationeries, sundries, office basic equipment, electrical renewal, leasing contract, etc.

Coordinate/preparation of event/seminars/ hotel meetings / equipment, food and guest lists. etc (local/oversea)

Prepare and update of Management Staff Movement Phone List

Coordinate and liaise with facility Management with regard to facility & safety issue e.g. aircon, lightings (default) and fire drill exercise requirements.

Maintain smooth operation of all photocopier machines and visual equipment.

Update the register for the contents in the vault in office at Republic Plaza

Track annual maintenance contracts for the Branch in excel sheets, as well as assist in re-negotiating renewal of maintenance contracts

Ensure the office premise, cabinet tops, equipment in Board room under Administration ownership are orderly kept and disposed of unwanted articles in a timely manner to avoid cluttering

Ensure all pantry supplies, cups, cookies, fruits, water & coffee dispenser are adequate and well kept

Work with suppliers to order on a need basis and not stock up at the Branch

Assist and coordinate office renovations and other maintenance/ repairs that are carried out during/ after office hours at the Branch

First level check of all vendors' delivery order against physical/ digital invoices to ensure no duplication of payment, addressee is to the correct Bank name before sending to Finance for payment

Issue, track and manage/ monitor access cards

Manage, arrange and retrieval for offsite storage retention of documents

Supervise planned branch maintenance activities during weekends/ off-working hours on an as-needed basis

Any other relevant activity assigned by the Head of Department

Requirements:
- 1+ years of relevant experience, preferably in banking sector