Administration Executive (6 Months Contract) - Part-Time

COMPANY DESCRIPTION

We befriend and engage the male migrant worker community in Singapore to enhance their quality of life and improve the social integration between the local and migrant communities. We also advocate safe migration practices specific to migrant workers to reduce the risks of human trafficking and exploitation.

RESPONSIBILITIES

About the Job

As a member of the team, you are expected to help in carrying out administrative and office functions of the Centre so as to meet its goals, objectives, strategies and action plans.

Key Responsibilities

• Support Centre Manager and Programme Manager in administering the administration, human, volunteer resources and finance services.

• Ensure that administrative and operational activities meet and integrate with organizational requirements for quality management, health and safety, legal stipulations and general duty of care, in accordance with The Salvation Army's Mission and Philosophy and government guidelines and policies.

• Provide administration and coordination support to the Centre Manager in all HR and volunteer related functions relating to new hires and their on-boarding processes and induction, staff movement and off-boarding processes, training and development of staff, and other administrative functions as and when required and assigned.

• Develop and ensure the maintenance of an efficient update database and filing record system for

• Employee's / Staff File including annual leave, medical leave & claim records
• Standard Operating Procedures (SOP) and Guidelines
• Clients' Register and Resource Utilization
• Volunteers' related records necessary for reporting

• Responsible for liaising with relevant internal departments to facilitate administrative and financial processes related to the efficient functioning of the Centre.

• Prepare and submit statistics and budget status for quarterly reports to THQ.

• Attending to enquiries of potential individual, group/organizational volunteers, partners and stakeholders.

• Assist in recruiting, orientating and liaising with volunteers, partners and stakeholders supporting TSA programmes.

• Assist in recognizing involvement of volunteers, partners and stakeholders on a regular basis e.g. cards/teas/appreciation events, etc.

• Maintaining proper volunteer, partner and stakeholder data bases

QUALIFICATIONS

• ITE/Diploma in relevant disciplines such as Community Care and Social Service, Gerontology, or other relevant fields in Social Sciences

Job Requirements

• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Good interpersonal and communication skills
• Multi-Task

OTHER INFORMATION

Working Hours

Mon to Fri : 10am to 7pm

Working Location

The Sojourn Programme

20 Bishan Street 22, Singapore, 579768

Please note that your application will be sent to and reviewed by the direct employer - The Salvation Army Singapore