Administration Executive - Part-Time

Reporting to Head of HR, the successful candidate is responsible for the following:

· Secretary to the Managing Director.

· Attend to incoming calls and guests at the reception.

· Responsible for office facilities (pantry/ water/ stationary/ printing supplies orders, lockers and office access passes allocation, liaison with building management, pantry supplies refreshed twice daily).

· Facilitate booking of meeting rooms and ensure meeting rooms items are restored and refreshed for next set of users.

· Track & verify corporate bills (e.g credit cards/ phone bills/ grab claims, office supplies).

· Arrange courier services/ mails and attend to delivery collection.

· Provide travel (flight and accommodation) arrangements to employees identified for business trips.

· Other administrative tasks as assigned.

Requirements:

· Preferably Diploma in Business Administration or equivalent.

· At least 3 to 5 year(s) of working experience for this position.

· Physical presence in office is required on all work days.

· Vendor management and experience.

· Able to work independently in a fast-paced environment to perform core job duties accurately, able to prioritize and work within tight datelines.

· Systematic and organized to handle high volume of work, and able to work beyond office hours when needed.

· Proficiency in MS Office applications.

· Adaptable, able to work effectively in a high-performance culture and fast paced multi-cultural environment.