Administrative & CCA Support Officer

Company: GoalSetterz Business Solutions Pte Ltd

Work Location: YISHUN (SEC SCHOOL)

Employment Type: Full-Time (Contract)

Contract Period: 1 January 2027 to 31 December 2027

Job Overview

We are looking for a proactive and organised Administrative & CCA Support Officer to provide comprehensive administrative, operational, and co-curricular support within a school environment. The successful candidate will assist with front-desk operations, student administration, school events, publications, and promotional activities while working closely with school leaders and teachers.

Key Responsibilities

Administrative Support

• Perform receptionist and front-desk duties.

• Attend to incoming phone calls, walk-in visitors, and email enquiries.

• Coordinate transport services for students and school activities.

• Provide logistics and administrative support for school operations.

• Handle students who are unwell or injured and accompany them to the hospital when required.

• Sort incoming mail and distribute accordingly.

• Perform filing, data entry, document preparation, and other general administrative duties.

• Assist in processing students' Financial Assistance Scheme (FAS) applications.

• Carry out financial and administrative tasks assigned by the Administration Manager or School Leaders.

CCA & Student Activities Support

• Assist teachers in organising and supporting Co-Curricular Activities (CCA).

• Provide operational support during competitions and student programmes.

• Assist with school celebrations, including Speech Day, Arts Panache, Sports Carnival, and other major events.

• Support post-examination programmes and school-wide activities.

Publications & School Promotions

• Take photographs and videos during school events.

• Edit and enhance photographs and videos using multimedia software.

• Upload approved content to the school's social media platforms.

• Develop marketing and publicity materials to promote the school's programmes and achievements.

• Assist in organising promotional talks and outreach activities for primary schools.

• Maintain and archive digital photographs and videos.

• Support the management of the school's Facebook and other social media platforms.

Risk Assessment Management

• Consolidate and maintain Risk Assessment Management System (RAMS) reports.

• Assist with documentation and record management related to school activities.

Requirements

Qualifications

• GCE "A" Level or equivalent qualification.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Fluent in spoken and written English.

• Ability to speak an additional language will be an advantage.

Experience

• Previous experience in administrative or office support roles.

• Experience working in a school environment is an advantage but not mandatory.

Preferred Skills

• Photography and videography skills.

• Multimedia editing using applications such as Canva, Adobe Photoshop, Adobe Premiere Pro, CapCut, or similar software.

• Strong organisational and multitasking abilities.

• Good interpersonal and communication skills.

• Able to work independently as well as in a team.

• Responsible, detail-oriented, and able to meet deadlines.

What We Offer

• Opportunity to work in a vibrant and supportive school environment.

• Gain valuable experience in school administration and event management.

• Exposure to publications, marketing, and multimedia projects.

• Meaningful role supporting students, teachers, and school operations.