Administrative Assistant - Part-Time

Company Overview

4S is a social service agency in Singapore dedicated to helping the sick and less fortunate. Established in 1996, it provides holistic, quality care with professionalism and compassion, guided by its motto "Love All, Serve All" and strong core values.

Job Summary

Support daily centre operations by managing client records, processing financial documents, coordinating admissions logistics and liaising with internal and external parties to ensure efficient administrative workflows.

Responsibilities

• Maintain and update client databases and case files accurately while ensuring confidentiality
• Record and document Donation-in-Kind items systematically for proper tracking
• Monitor and update inventory and fixed asset listings regularly
• Prepare payment vouchers, staff claims, and supporting documents for timely processing
• Accurately record payment vouchers and staff claims in the finance summary tracker
• Raise and track Purchase Requisitions, ensuring procurement requests and approvals are properly managed
• Coordinate admissions-related administrative tasks, including arranging transport and meal schedules
• Provide general administrative support to facilitate smooth daily centre operations
• Liaise effectively with internal departments, vendors, and external parties on administrative and operational matters
• Ensure proper filing, record keeping, and compliance with organisational procedures and guidelines

Preferred competencies and qualifications

• Relevant administrative or clerical experience preferred; willingness to learn accepted
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Prior experience in social service or healthcare settings will be an advantage
• Ability to multi-task and work independently in a fast-paced environment
• Strong organisational skills with attention to detail for accurate record management
• Good interpersonal and communication skills to collaborate with team members
• Positive attitude and team player mindset to support centre operations