Administrative Assistant - Part-Time

Job Summary

You will manage project administrative tasks including purchase orders, invoicing, and subcontractor payments while coordinating with suppliers and internal teams to ensure smooth project progress and accurate documentation.

Responsibilities

• Manage and coordinate project administrative tasks such as processing Purchase Orders, Monthly Tax Invoices, and subcontractor payment certifications to ensure timely and accurate financial documentation.
• Update and maintain submission documents while liaising with subcontractors and suppliers to support project requirements
• Prepare and submit monthly project progress claims and follow up on invoice payments to maintain cash flow and project financial tracking.
• Monitor, record, and submit monthly accident statistics forms to comply with safety reporting requirements.
• Assist in sourcing materials and compiling quotations from vendors and subcontractors to support procurement decisions.
• Communicate and coordinate effectively with external and internal departments to facilitate project operations.
• Perform other ad-hoc duties as required to support project and administrative needs.

Requirements:

• Minimum GCE 'N' level or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Prior exposure to the construction industry to better understand project processes and terminology.
• Strong interpersonal skills to interact professionally and responsively with all levels internally and externally.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.