Administrative Executive (6-Month Contract) - Part-Time

Key Responsibilities

• Support the day-to-day administrative operations of the office to ensure a safe, efficient and well-organised working environment.
• Coordinate office facilities and maintenance matters, including liaising with landlords, property management, contractors and service providers on office upkeep and repair works.
• Assist in office setup and relocation-related administrative activities, where required.
• Manage office supplies and consumables, including procurement, inventory control and distribution.
• Coordinate meeting and event logistics, including meeting room bookings, preparation of meeting facilities and administrative support.
• Maintain office access control records and support general workplace security administration.
• Assist in the administration of company licences, official documents and corporate seals in accordance with internal procedures.
• Process administrative expenses, reimbursement claims and related documentation.
• Provide general administrative support and perform other ad hoc duties as assigned.

Requirements

• Diploma or above in Business Administration, Office Administration, Management or a related discipline.
• Prior experience in administration, office operations or facilities coordination will be an advantage.
• Good command of English (both spoken and written).
• Ability to communicate in Mandarin is preferred, as the role involves coordination with regional colleagues and the use of internal systems that are primarily in Chinese.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Well-organised, detail-oriented and able to manage multiple tasks in a fast-paced environment.
• Good interpersonal, coordination and problem-solving skills.

Employment Details

• Employment Type: 6-Month Fixed-Term Contract
• Working Days: Monday to Friday
• Work Location: 089315 10 HOE CHIANG ROAD KEPPEL SOUTH CENTRAL