Administrative Executive (6-Month Contract Salary Up To $3,200) JO 29027 - Part-Time

Key Highlights

• Contract Duration: 6 months
• Salary Range: Up to $3,200/month
• Work Location: Kent Ridge Road, Singapore
• Working Hours: Mon – Thur: 8.30 – 6.00pm | Fri: 8.30 – 5.30pm

Key Responsibilities

Quality Assurance & Accreditation Support (60%)

• Coordinate and publish bi-annual updates for the Tutor Handbook, ensuring proper version control, traceability, and compliance with documentation standards
• Support quality assurance activities to meet accreditation requirements and maintain internal quality assurance trackers
• Provide administrative and logistical support for internal reviews and external meetings
• Coordinate meeting arrangements including agenda preparation, scheduling, meeting links, reminders, and attendee management
• Prepare meeting notes, track action items, and follow up with stakeholders to ensure timely completion of deliverables
• Provide secretariat support for task forces and committees, including documentation and coordination activities

Data Management & Quality Support (30%)

• Support academic feedback operations through data cleaning, validation, reconciliation, and dataset preparation
• Perform data quality checks to ensure completeness, consistency, and accuracy across multiple feedback collection systems
• Reconcile discrepancies in tutor profiles and system records, escalating issues where required
• Extract, clean, and prepare data to support academic year closure activities, teaching effectiveness reports, and new academic year setup
• Update and run process automation tools to support timetable updates within the learning management system
• Ensure compliance with data governance, security, and confidentiality requirements, including PDPA and institutional data handling procedures

General Coordination & Administrative Support (10%)

• Maintain shared trackers, documentation records, SOPs, data dictionaries, and process documents
• Draft communications including templates, reminders, status updates, and stakeholder notifications
• Ensure documentation remains accurate, current, and updated within required timelines
• Prepare handover and close-out documentation, including process guides, access lists, outstanding items, and archived records

Requirements

• Minimally Diploma in a related discipline with relevant experience in data processing or analysis
• Good stakeholder coordination and written communication skills
• Strong document management and version control experience
• Proficient in MS Word and MS PowerPoint to support secretariat duties
• Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings
• Experience in data extraction and transformation using Advanced Excel/Google Sheets (lookups, pivots, Power Query) will be an advantage

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053