Administrative Executive - Part-Time

Administrative Executive

Job Summary

You will proactively manage training and office operations by coordinating course administration, handling client communications, preparing invoices and documentation, maintaining records, and ensuring smooth daily administrative workflows.

Responsibilities

• Coordinate daily office administration and training course logistics to ensure seamless operations
• Manage participant enquiries, registrations, scheduling, and timely communications to enhance client experience
• Prepare accurate quotations and invoices to support financial processes
• Maintain comprehensive and organized records for easy retrieval and audit readiness
• Arrange training materials, logistics, and courier services to support course delivery
• Deliver responsive customer service and administrative assistance to internal teams and clients
• Compile and assist with reports, documentation, and operational tasks to support management decisions

Preferred competencies and qualifications

• Diploma or equivalent qualification
• Minimum 2 years of administrative experience
• Proficient use of Microsoft Office applications
• Strong organisational skills demonstrated by effective multitasking in fast-paced environments
• Effective communication skills to liaise with clients and internal stakeholders
• Meticulous and proactive work approach
• Welcomes senior workers who can contribute to operations

Other Information

Join a passionate team dedicated to making a positive impact through education and training while enjoying opportunities for growth and professional development.