Associate, Admin (6 Month Contract) - Part-Time

Front Desk Operations:

• Greet and welcome guests with a friendly and professional demeanour 
• Maintain a tidy and organised reception area to ensure a positive first impression 
• Direct visitors to the appropriate meeting rooms or personnel 

Phone Communication:

• Answer incoming phone calls promptly and courteously 
• Collect and record essential information from callers and direct them to the appropriate person or department 
• Manage voicemail messages and ensure timely follow-ups 

Guest Services:

• Guide guests to meeting rooms and ensure they are comfortable 
• Serve refreshments, such as drinks or snacks, during meetings as required 

Office Maintenance Coordination:

• Monitor office cleanliness and tidiness, coordinating with cleaners to maintain high standards 
• Conduct regular checks of common areas to ensure they are presentable at all times 

Administrative and Event Support:

• Assist the administrative team in organising and planning company events, including scheduling, vendor communication, and logistics 
• Perform clerical tasks such as data entry, and managing meeting room bookings 
• Order and maintain office supplies to support daily operations 
• Other administrative and miscellaneous needs  

Mail and Deliveries:

• Receive, sort, and distribute mail, packages, and deliveries

Pantry Management:

• Restock of pantry supplies