Business Support Executive (1 Year Contract) - Part-Time

The Business Support Executive plays a crucial role in ensuring the efficient and smooth operation of our business units within Fujitsu Asia Pte Ltd. This position provides comprehensive administrative and operational support, contributing directly to the team's ability to achieve its objectives. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a proven ability to manage multiple tasks effectively in a fast-paced environment.

Key Responsibilities:

·      Administrative Support: Providehigh-quality administrative support to the business unit, including but not limited to scheduling meetings, managing calendars, organizing travel arrangements, and preparing presentations and reports.

·      Project Cost Assistance: Assist in the preparation and processing of cost allocation

·      Billing Process Coordination: Ensure timely and accurate billing processes by liaising with various internal teams(e.g., sales, finance, project management) to track project milestones, servicedelivery, and invoice generation. Proactively follow up on outstanding items top revent delays.

·      Reporting: Generate and compile various business reports, including performance metrics, operational summaries, and financialtracking, to provide insights and support management reviews.

·      Alliance Administration: Support Head of Practices / Managers for alliance administrative works which include marketingfunds claims, deal registration, partner rebates/incentives etc

·      Process Adherence and Improvement: Adhere to established company policies and procedures. Actively identify areas for process improvement within business support functions to enhance efficiency and effectiveness.

·      Documentation Management: Maintain organized and up-to-date documentation, both physical and electronic, ensuring easy retrieval and compliance with company standards.

·      Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, handling inquiries and channeling communication appropriately to ensure effective information flow.

·      Ad-hoc Support: Undertake any other ad-hoc tasks or projects as assigned by management to support the overall business objectives.

Requirements:

• Education: Diploma or Bachelor's degree in Business Administration, Finance, or a related field.
• Experience: At least 3 years in an administrative, business support, or operations role, preferably within the IT or technology industry.
• MS Office Proficiency: Demonstrable advanced proficiency in Microsoft Office Suite, including Word, Excel (e.g., pivot tables, VLOOKUPs, data analysis), PowerPoint, and Outlook.
• SAP Experience: Some experience with SAP (Systems, Applications & Products in Data Processing) or other enterprise resource planning (ERP) systems is highly desirable.
• Meticulous Attention to Detail: A highly meticulous and thorough approach to tasks, with a strong commitment to accuracy in all work.
• Strong Process Orientation: Ability to understand, follow, and uphold established processes and workflows, with an eye for identifying and implementing improvements.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners.
• Team Player: Ability to work collaboratively within a team environment and independently with minimal supervision.
• Problem-solving: Proactive and solutions-oriented approach to challenges.