CEO Secretary And Sales Planning Support - Part-Time

Job Summary
You will primarily support the CEO of the APAC headquarters in secretarial tasks, while also assisting the Sales Planning Team with administrative duties. (Approximately 80% of the role involves secretarial work.)

Responsibilities
1. Executive Secretarial Duties

Support the efficient and creative execution of tasks for the CEO and CxOs (CSO/CFO/CTO) through schedule management and act as a positive representative to external stakeholders.

Duties:

• Prepare and manage documents, reports, and other materials
• Plan and coordinate meetings, conferences, and travel arrangements (including flights, hotels, and rental car arrangement)
• Manage schedules and calendars, and set and confirm appointments
• Organize and manage internal and external events
• Handle incoming emails, mails, and other communications
• Respond to inquiries (both verbal and written)
• Coordinate the flow of information internally and externally

2. Sales Planning Support
Assist with routine tasks, document preparation, and administrative support for sales planning and marketing activities.

Duties:

• Prepare materials for sales meetings and consolidate weekly forecasts
• Manage and update data (e.g., customer and user information)
• Monitor the status of sales opportunities and create reports
• Create and update company website content and sales tools
• Support planning and operations for events (e.g., exhibitions, seminars, and webinars)
• Arrange and manage email marketing campaigns and social media/ web advertisements

Requirements

• Good verbal and written communication skills in English and Japanese (Need to liaise with Japan counterpart and headquarter).
• At least 3 years of experience in secretarial or similar roles
• Proficient in Microsoft 365 applications (Outlook, Teams, Excel, PowerPoint)
• Strong security awareness and information literacy
• Attention to detail and a proactive attitude towards team support
• Flexibility and the ability to manage multiple tasks efficiently
• Self-motivated and problem-solving skills
• Excellent communication skills

Added Advantage(s)

• Work experience in a Japanese company
• Knowledge of tools such as SFDC, Marketo, and Power BI