Commercial & Operations Executive (Offshore Support) - Part-Time

Technical & Engineering

• Provide engineering support.
• Review contracts, technical specifications, and equipment requirements to ensure alignment with design obligations.
• Prepare drawing schedules and coordinate technical meetings with clients, classification societies, designers, vendors, and system integrators.
• Interpret classification rules and maritime regulations, with the ability to read and analyze technical design drawings.
• Work independently while collaborating effectively within a team environment

Business Development & Commercial Support

• Assist in preparing proposals, pre-qualification documents (PQs), expressions of interest (EOIs), and tender submissions for offshore support services.
• Coordinate with internal departments (technical, crewing, HSEQ) to gather inputs for commercial submissions.
• Maintain a central repository of commercial templates, vessel brochures, past bids, and technical specifications.
• Track ongoing tenders, submission deadlines, clarifications, and outcomes.

Contracts Management

• Maintain a contracts and charter database including validity, renewal dates, KPIs, and deliverables.
• Monitor key obligations under client contracts and escalate compliance issues or commercial risks.
• Assist in preparing documentation for contract variations, renewals, and performance reporting.

Procurement & Logistics

• Support in preparing and processing requisitions for spares, stores, and services.
• Liaise with the purchasing team and vessel staff to monitor delivery status and arrange shipments.
• Act as a communication bridge between the ship and shore technical teams.

Market & Client Engagement

• Conduct basic market research on identified projects and competitor positioning.
• Support client presentations, meeting coordination, and follow-ups.
• Prepare vessel capability profiles and custom presentations for potential clients.
• Maintain trackers of client interactions, sales pipeline, and business opportunities.
• Schedule meetings, prepare minutes, and assist in follow-up actions.

Documentation & Reporting

• Maintain organised records of all commercial correspondence and submissions.
• Assist in preparing periodic reports for internal management, including win/loss analysis, vessel utilisation trends, and tender pipeline updates.
• Support the digitalisation and formatting of commercial documentation in line with branding guidelines.
• Maintain and update vessel technical records, certificates, and class/statutory documentation.

Qualifications & Experience

• Degree in Marine Engineering, Mechanical Engineering, Maritime Studies or related field.
• At least 3 years of experience in ship management or maritime operations preferred.
• Fresh graduates with a strong interest and internship experiences in maritime technical work may be considered.
• Familiarity with offshore support vessels (AHTS, PSV, DSV, etc.) is preferred.

Skills & Competencies

• Good working knowledge of Microsoft Office (especially Excel, Word Project, PowerPoint).
• Good understanding of commercial processes and documentation in offshore services.
• Ability to comprehend technical specifications and engage in technical discussions with clients.
• Excellent written and verbal communication skills.
• Ability to communicate in Mandarin is required to liaise with Mandarin-speaking clients and seafarers
• Organised, deadline-driven, and able to manage multiple priorities.
• Team player with attention to detail and a proactive mindset.

Working Conditions

• Office-based role with occasional travel for client meetings, industry events, or vessel visits as required.
• May involve support outside regular hours during major tender deadlines or mobilisation activities.