Contract Administrative Assistant (Lease Management) At 3 Locations, Up To $3300 - Part-Time

Responsibilities:

• Creation of lease/licence agreements and standard lease variation 
• Update and maintain tenants' contacts, tenancy schedules and other lease related documents
• Liaise with tenants and Landlord to facilitate and prepare lease/licence agreements and documents
• Track and monitor proper execution of lease/licence agreement within timeline and ensure collection of payments and all guarantees (i.e. bankers, performance, etc) required under the lease/licence agreement
• Process and monitor renewal of tenancies/licences and submit valuation reports for tenancies/licences to Landlord
• Reconcile audited sales report and prepare GTO billing 
• Send out regular reminders to tenants for submission of audited sales, insurance certificates, settlement of rental and non-rental arrears and other documents
• Track status of tenant submissions and general filing of documents
• Process applications from tenants for tenancy change (such as assignment, inclusion of trade, subletting, change in mode of business, etc) and Outdoor Refreshment Area / Outdoor Display Area licences, Temporary Occupation Licence (TOL) etc
• Verify lease and bank documents to ensure accuracy
• Liaise with finance department on billing enquiries from tenants and deposit refunds
• Seek approval and process lease related invoices
• Send internal memos on updates of tenant movements and updates
• Liaise with tenants on payments and negotiate payment schedule for effective immediate settlement of outstanding
• Other general administrative and clerical duties

Period: 2 years contract

Location: Bukit Merah, Toa Payoh, Tanjong Pagar

Working Hours: Monday to Friday, 8.30am to 6pm

Salary: Up to $3300 

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent 
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures 
• Good communications and interpersonal skills 
• Proficient in MS Office applications and preferably with lease documentation software experience
• Able to work under pressure in a fast-paced environment and meet tight deadlines while maintaining high accuracy

Interested applicants, kindly email your detailed resume (MS Word format is preferred): [email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg