Corporate Secretary Advisor (Remote Freelancer) - Part-Time

We are seeking a highly experienced and qualified Corporate Secretary Advisor to provide expert corporate secretarial guidance and execution for a portfolio of Singapore-incorporated companies. This is a remote, advisory role requiring a professional with a strong legal and compliance background who can handle both routine statutory obligations and complex, high-stakes corporate transactions.

The ideal candidate is a seasoned practitioner with at least 10 years of legal and corporate secretarial experience in Singapore, capable of operating independently and providing strategic advice on matters ranging from day-to-day compliance to mergers, acquisitions, and equity restructuring.

Key Responsibilities

Core Corporate Secretarial & Compliance (Basic)

• Serve as the primary advisor on corporate governance, directors' duties, and statutory compliance under the Singapore Companies Act (Cap. 50).

• Prepare and maintain statutory registers, minutes books, and corporate records in accordance with ACRA requirements.

• Draft and prepare Board Resolutions, Directors' Resolutions in Writing (DRIW), and Shareholders' Resolutions.

• Prepare and file Annual Returns, XBRL financial statements, and other statutory filings with ACRA via BizFile+.

• Manage the appointment and cessation of directors, company secretaries, and other key officers, ensuring timely notification to ACRA.

• Handle amendments to the company's constitution (Memorandum & Articles of Association).

• Oversee the discharge of registered charges and e-stamping with IRAS for share transfers.

• Prepare and draft minutes for Board Meetings, Committee Meetings, and Annual General Meetings (AGMs) / Extraordinary General Meetings (EGMs), including agendas, papers, and action follow-through.

Advanced Corporate Secretarial & Transactional Support

• Mergers & Acquisitions (M&A): Provide comprehensive corporate secretarial support for acquisition and disposal of companies. This includes:

  • Conducting due diligence on target companies' compliance status.

  • Ensuring all corporate records are accurate and readily available for the due diligence process.

  • Managing regulatory compliance and statutory filings throughout the transaction lifecycle.

  • Supporting group-level transactions, including divestments, restructurings, and joint ventures from a governance perspective.

• Power of Attorney: Draft, review, and advise on the execution of Powers of Attorney, ensuring compliance with legal formalities and proper authorisation.

• Share Allotment: Manage the end-to-end process of share allotment, including:

  • Ensuring proper approval through general meeting or director's resolution.

  • Preparing all necessary documentation (e.g., DRIW, share certificates).

  • Filing the return of allotment with ACRA within the mandatory 14-day timeline.

• Share Redemption / Buyback: Advise and execute on share redemption and buyback transactions, including capital reduction and share buyback processes.

• Share Transfers: Process share transfers, including preparation of transfer documents, board resolutions, and ensuring timely stamp duty payment to IRAS.

• Provide transactional support for other corporate activities including investments, dividends, and dissolutions.

Qualifications & Requirements

• Experience: Minimum 10 years of combined legal and/or corporate secretarial experience, with a significant portion in Singapore.

• Expertise: Deep, demonstrable knowledge of the Singapore Companies Act, ACRA filing requirements, and corporate governance best practices.

• Technical Skills: Proven experience in handling:

  • Mergers & Acquisitions (acquisition and disposal of companies).

  • Power of Attorney documentation and execution.

  • Share allotment, transfer, and redemption/buyback processes.

• Licensing/Certification: Relevant professional qualifications are highly preferred (e.g., MAICSA / CSA (Singapore) qualification).

• Remote Work Capability: Must have a reliable internet connection and be proficient in remote collaboration tools (email, WhatsApp, online meetings).

• Soft Skills: Excellent written and verbal communication skills in English. Ability to work independently, manage multiple clients/assignments, and provide clear, actionable advice to stakeholders.

About the Engagement

• Fully Remote: This is a 100% remote position. Work from your preferred location in Singapore.

• Hourly Compensation: This role is compensated on an hourly basis. Rate is commensurate with experience and the complexity of assignments.

• Flexible Engagement: Work on a per-assignment or ongoing retainer basis, depending on client needs.