Executive Administrator - Part-Time

Company Overview

Founded in 2003, Vision Building Forensics (VBF) is a leading building surveying and forensic consultancy in Singapore. We solve building problems with expertise and integrity, serving residential, commercial, industrial, and institutional properties.

Job Summary

The role supports company operations through executive assistance, office coordination, documentation control, CRM, HR, finance, compliance, marketing, and sales support to ensure efficient daily operations.

Responsibilities

• Provide administrative and secretarial support to management and team
• Manage documentation and filing systems, ensuring confidentiality and easy retrieval of records
• Maintain and update CRM data to support sales and client relationship management
• Support HR functions by coordinating recruitment, onboarding, and maintaining staff records for workforce management
• Assist with finance tasks such as processing claims, invoices, utilities payments, and petty cash management to support financial operations
• Coordinate marketing and social media activities to enhance company visibility and engagement
• Track quotations and manage client correspondences to support sales processes
• Facilitate cross-departmental coordination and ensure compliance with company policies to promote operational efficiency

Preferred competencies and qualifications

• Diploma or Degree in Business Administration, HR, Finance, or related field, preferably with consultancy or construction industry knowledge
• Proficiency in Microsoft Office and cloud-based tools such as Google Workspace
• Willingness to learn and adapt in a dynamic work environment
• Strong organizational, multitasking, and communication skills
• Demonstrated diligence, discretion, dependability, and adaptability in fast-paced settings