Facilities & Leasing Administrator - Part-Time

About City Sprouts

Being a social enterprise, City Sprouts believes in bringing people together and inspiring communities through shared green spaces, nature appreciation, and sustainability education. We are on a mission to reconnect individuals with nature, introduce new experiences, and cultivate meaningful connections between people and their environment.

As City Sprouts continues to expand across Singapore, we are looking for a Facilities & Leasing Administrator to support the smooth operations of our growing portfolio of community spaces. This role plays a key part in managing tenancy matters, maintaining strong stakeholder relationships, and supporting business development initiatives that contribute to the organisation's long-term growth and impact.

What Will You Be Doing

• Oversee and coordinate all tenancy and leasing matters, including lease administration, invoice generation, rental collection tracking, and sales reporting.
• Review, maintain, and manage tenancy agreements, lease documents, and related contracts to ensure accuracy and compliance.
• Serve as the main point of contact between landlords, tenants, and internal stakeholders, addressing tenancy-related matters and facilitating effective communication.
• Coordinate with various departments to resolve facility, tenancy, and operational issues while supporting overall organisational objectives.
• Provide responsive and professional customer service to tenants, partners, and visitors, ensuring a positive experience across all touchpoints.
• Support business development efforts through proposal preparation, meeting coordination, documentation management, and partnership administration.
• Assist in conducting market research on leasing opportunities, potential collaborations, and industry trends to support strategic planning.
• Maintain accurate records, databases, and documentation related to leasing, facilities, and business development activities.
• Support the planning and administration of site operations, ensuring facilities remain safe, functional, and welcoming for all users.
• Perform other administrative and operational duties as assigned by management.

Who Are We Looking For

• Diploma or Degree qualifications in Business Administration, Real Estate, Property Management, Facilities Management, or related disciplines.
• Experience in leasing administration, tenancy management, facilities coordination, property management, or administrative support roles will be an advantage.
• Strong organisational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent interpersonal and communication skills, with the ability to build positive relationships with tenants, landlords, partners, and colleagues.
• Detail-oriented and comfortable reviewing contracts, agreements, and operational documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• A proactive and resourceful team player who is willing to learn and contribute beyond their core responsibilities.
• Someone who enjoys working in a purpose-driven organisation and is excited to be part of building vibrant community spaces across Singapore.
• A positive and adaptable individual who embraces challenges and enjoys working in a collaborative and dynamic environment.