HR/Office Admin (6months Contract) - Part-Time

Expat Support

• Provide support relating to all Korean Expatriates matters

- Personal assistant to Managing Director for travel arrangement, expenses & claims and any ad-hoc request

- Arrange expat welfare and benefit (housing, credit card, mobile phone, car, child school matter, medical, travel, expenses & claims etc)

- Maintain all Expat file, documents and timey update of records

Office Admin

• Oversee overall office administration including maintenance and upkeep ensuring timely process with accurate information, relevant supporting document and follow up

- Office Supplies: Monthly pantry/stationery replenishment, quarterly business card requisition etc)

- Travel Management: Oversee and liaise with corporate travel agent, monitor air ticket booking & issuance and visa application for business trip

- Invoice/Expense Claim Management: Timely processing of all vendor invoices and staff claims; check and update payment status when requested

- Office Maintenance and administration: Maintain and upkeep of office environment repairs, premises inspection & servicing etc

- Office Access Management: Work together with IT to fulfill company security policies and practices)

- Office Safety & Health: Fire drill & evacuation exercise (act as fire warden) & all other work place safety maters

- Car related matters: Manage application, update changes & payment regarding season parking, petrol card etc)

HR Admin

- Employee Welfare Administration: assists in all employee benefit & welfare arrangement & claims, maintain timely updated files and follow up (corporate insurance, Medical & Flexi Benefit, long service award, health screening etc)

- Attendance check: Daily attendance monitoring and monthly compilation, guiding employee on attendance matter & leave application and highlight to management on any abnormality

- Office Event Management: Organize company activities, festive gifts (mid-autumn & corporate yearly calendar & diaries) etc

- Assist in recruitment matters, arranging interviews and coordinating with hiring manager and related parties

- Assist in Training & Development, coordinating external & internal training programs and updating training record in the system

- Ad-hoc request when required

Requirement

· At least 2-3 years experience in office administration, general affair or HR admin

· Proficient in MS Office

· Able to work beyond working hours when required

· Open to multi culture environment and willing to learn & hands-on

· Outgoing nature and meticulous

· Able to work independently in a fast-paced environment