Office Administrator - (1 Year Contract)_ - Part-Time

Company Overview

HDI Global SE, part of the Talanx Group, is a leading industrial insurer operating in Singapore since 2012. It provides tailored insurance solutions to SMEs and corporates, with a presence in over 150 countries through branches, subsidiaries, and partners.

Job Summary

We are seeking a highly professional and service-oriented office administrator to lead front-of-house operations and support workplace experience across the office. This role will focus on guest experience, meeting and event support, and workplace coordination, ensuring a welcoming, well-managed, and professional office environment.

Responsibilities

• Greet and serve as the first point of contact for all visitors, clients, and brokers, ensuring a consistent and professional welcome
• Manage reception desk operations by handling calls, enquiries, and coordinating visitor access efficiently
• Maintain reception and front-of-house areas to meet high corporate standards continuously
• Oversee visitor registration, security protocols, and access coordination to ensure safety and smooth entry
• Deliver a seamless guest journey from arrival through departure, enhancing visitor satisfaction
• Coordinate internal meetings and client/broker engagements by managing scheduling, room setup, AV equipment, materials, and refreshments
• Organize event logistics including catering, signage, and guest arrangements to support successful office events
• Provide on-site support during office events to ensure smooth execution and a positive experience
• Represent front-of-house professionally during key events and visits
• Maintain a well-presented, organized, and guest-ready office environment at all times
• Oversee meeting rooms, pantry areas, and shared spaces to uphold workplace standards
• Prepare the office for senior leadership visits and important stakeholder meetings
• Monitor workplace experience elements such as cleanliness, setup, and hospitality readiness to maintain a welcoming atmosphere

Preferred competencies and qualifications

• 2–5 years of experience in reception, front-of-house, hospitality, or workplace coordination roles
• Experience working in a corporate or client-facing environment