Office Administrator & Secretary (1-Year Contract) - Part-Time

About the Company

A prominent global corporate banking institution.

About the Job

• Vendor & Supply Management: Serve as the main point of contact for external service providers. Facilitate the procurement of workplace supplies, assist in evaluating external vendors, and manage contract renewals while driving the initial vendor onboarding workflow.

• Expense & Invoice Control: Supervise office-related financial transactions by auditing staff expense submissions and cross-referencing incoming invoices with established purchase orders, quotes, and service agreements.

• Corporate Events & Hospitality: Execute the logistical planning for internal corporate activities, including town halls, annual celebrations, training workshops, and offsite seminars. Oversee routine catering setups and maintain the corporate gift logs.

• Facilities Operations: Coordinate with property management and building engineers to handle day-to-day maintenance requests and office repairs. Provide logistical backing for workplace redesigns, renovations, or relocation initiatives.

• Business Travel Coordination: Arrange international travel itineraries for management, including booking flights, securing hotel accommodations, and processing business visa applications.

• Front-of-House Coverage: Oversee the reception area by filtering incoming telephone inquiries, welcoming external visitors, routing incoming mail or courier packages, and coordinating meeting room schedules. Provide basic hospitality by offering beverages to guests when required.

Skills and Requirements

• Possession of a secondary education certificate accompanied by a minimum of 5 years of dedicated experience within corporate office administration. .

• Competent computer literacy, with practical proficiency in the Microsoft Office suite.

• Characterized by a proactive, highly organized, and detail-oriented approach to work, with the independence to manage time well alongside a collaborative team attitude.

• Previous professional background operating within an international bank or a financial services firm is advantageous.

To apply online please use the 'apply' function.

(EA: 94C3609/ R24124496)