Permanent Part-Time Operations Executive

Role Overview

The Permanent Part-Time Operations Executive supports the daily operations of Carden SG by ensuring that inventory, workshop materials, retail products, and event logistics are well organised and prepared. This role is essential in ensuring our workshops, corporate events, and retail operations run smoothly and efficiently.

Key Responsibilities

Inventory Management

• Manage and maintain inventory of products, raw materials, packaging, and workshop supplies.

• Conduct regular stock counts and inventory audits.

• Monitor stock levels and notify the team when replenishment is required.

• Organise and maintain a clean, efficient, and accurate storage system.

• Receive, check, and organise incoming deliveries.

Workshop & Event Preparation

• Prepare and pack all materials required for workshops and corporate events.

• Ensure all event kits are complete, accurate, and packed according to event requirements.

• Check that sufficient materials are available before each workshop or activation.

• Prepare backup materials where necessary.

• Assist with loading and unloading materials for events when required.

Retail Operations Support

• Monitor and maintain adequate inventory levels to support daily retail operations and sales.
• Prepare and pack retail orders, gift sets, customised orders, and promotional bundles.
• Ensure retail products, packaging materials, and labels are readily available.
• Monitor fast-moving products and inform the team when replenishment is required.
• Assist customers with product enquiries and purchases when required.
• Provide frontline retail sales support when the full-time Events Executive is unavailable, including serving customers, processing sales, and maintaining a positive customer experience.
• Maintain cleanliness and organisation of the retail space to ensure a welcoming shopping environment.

Logistics & Operations

• Coordinate the movement of inventory between storage, office, retail, and event venues.

• Ensure all equipment and materials are returned, checked, and restocked after each event.

• Maintain cleanliness and organisation of the operations and storage areas.

• Assist with general operational duties to support the team.

Quality Control

• Ensure products and materials are packed neatly and meet Carden SG's quality standards.

• Check inventory for damaged, expired, or missing items.

• Ensure accuracy of orders before dispatch.

Requirements

• Organised, meticulous, and detail-oriented.

• Able to lift and move light boxes and event materials.

• Good time management and ability to prioritise tasks.

• Comfortable working independently and as part of a team.

• Positive attitude with a willingness to support operational needs.

• Able to work additional hours during peak event periods when required.

Working Arrangement

• Permanent Part-Time position.
• Work 3 to 4 days per week.
• Approximately 4-5 hours per working day (15 to 20 hours per week).
• Working days may vary depending on workshop schedules, corporate events, and operational needs.
• Additional hours may be required during peak periods or when supporting larger events, subject to mutual agreement.