Procurement Assistant (Temp) - Part-Time

GESS is looking to recruit a temporary staff to cover work in the school shop over the busy summer period.

This role will be an hourly paid part time role with S$20/hour.

Job Purpose

• Provide full support of Procurement summer projects and daily operation.
• Support tender and sourcing related tasks.
• Conduct receiving for goods delivered to school.
• Delivery and stock in.

Key Accountabilities

Procurement

• Report to Procurement Manager
• Place purchases on the school ERP system as required.
• Support tenders and summer projects
• Sourcing items for price comparison
• Good communication with teachers, students, and parents, and answer all the queries, including replying emails
• Comply all GESS Health and Safety regulations, Code of Conduct and all related Policies in the School environment.

Receiving and SOPs

• RCP all items delivered to the school and arrange for requestors collection and/or delivery when necessary.
• File all required documents.
• Stock in items in a timely manner.
• Liaise with Suppliers for delivered orders non-delivered or damaged goods for replacement or CN.
• Comply with all procurement operation SOPs.
• Co-ordinate the sale/payment arrangements with the Requestors for the ad hoc pre-orders and/or items which has been approved by procurement manager.

General Administration

• Excellent reporting and analysis skills by using Excel, Words, etc.
• Cover and support colleagues during busy and leave periods.
• Highlight and report any operational or other issues of concern to Procurement Manager or Head of Finance in a timely manner.
• Perform ad hoc projects or tasks allocated by Procurement Manager.
• Negotiations, recommendations, record keeping, monitoring, highlight and report to Procurement Manager for all concerns and issues.

Pipeline projects & Others

• Be a partner of school to streamline internal process and form new policies and procedures.
• Assist in procurement related pipeline projects, SOPs and policies, such as Procurement Policy, E procurement, tender process and change of system, software and hardware, etc.
• Other tasks, duties or projects as assigned by Procurement Manager, or Director of Finance.

Knowledge and Experience

• High level of communication skill, problem solving which can be used to take initiative and meet objectives.
• Effective written and verbal English and communication skills.
• Self-motivated and open-minded personality with ample cultural awareness and eager to work in a multi-cultural team.

Technical and Soft Skills

• A stress-taker with high level of tolerance, patience, and proactive mindset in resolving issues.      
• Proven record of effective communication skills in coordinating with debt collections and slow paying customers.
• Proficient in using Synergetic.
• Medium level proficiency in using Microsoft Office Excel and Word.
• Ability to identify issues and propose constructive solutions.