Programme & Secretariat Executive (1 Year) - Part-Time

Key Responsibilities

• Support the conceptualisation of conference programme, schedule, special showcases, and fringe programmes.
• Engage internal and external stakeholders — public, private, community, and diplomatic sectors — to secure buy-in and alignment on strategic objectives.
• Liaise with attending Committees on strategic and operational coordination, including drafting agreements and ensuring alignment with Committee law.
• Plan hospitality logistics, including flights, accommodation, and ground transport.
• Perform secretariat duties for the client group, including liaison with external vendors, note-taking, records management, and logistical support.
• Support post-event administrative processes, including feedback collection and report generation.

Secretarial Duties:

• Perform secretariat duties spanning administrative functions (records keeping, meeting preparation) and strategic/governance support.
• Maintain membership database and support the annual membership open call.
• Design the revenue framework and advise on effective utilisation of membership revenue.
• Refine membership tiers to diversify membership applications.
• Support the transition to a digital membership card.
• Support engagement with local and international stakeholders.
• Represent client group for related meetings, preparing position papers and memos as needed.
• Partner with external vendors on the conceptualisation of related conferences and outreach activities.

Requirements:
• At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organizations

• Keen interest in current and international affairs

• Enjoys engaging with a diverse range of local and international stakeholders

• Able to think, speak and write critically and strategically

• Creative, resourceful and able to multi-task

• Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies

• Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset

Salary: $5200 - 5500/Month

Contract: 1 Year

Location: Bugis

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)