Receptionist (6-Month Contract) - Part-Time

Bird & Bird ATMD is a leading Singapore law firm associated with Bird & Bird, an international law firm that supports organizations shaped by the digital economy. We combine strong local insight with deep sector expertise across technology & communications, retail and consumer, life sciences and healthcare, financial services, energy and utilities, and other key industries.

As part of Bird & Bird’s international practice, our Singapore team is supported by a global network of more than 1,600 lawyers across 34 offices in Asia Pacific, Europe, and the Middle East. This enables us to deliver a full-service legal offering with seamless cross border capability and truly international reach.

We are looking for a professional, well-presented, and client-focused Receptionist to join our firm and serve as the first point of contact for clients, lawyers, and external visitors.

Given the nature of a legal environment, the ideal candidate will demonstrate a high level of discretion, confidentiality, and professionalism at all times. In addition to reception duties, the incumbent will handle basic administrative tasks and be able to multi-task when front desk activity is light.

This is a pivotal role that contributes directly to the firm’s reputation and the quality of service experienced by our clients from the moment they engage with us.

Responsibilities

·        Manage the reception area

·        Assist with general enquiries, hotel and transportation bookings for clients and visitors.

·        Answering and screening phone calls before transferring them to respective departments or personnels.

·        Disseminating emails to respective departments or personnels.

·        Handle incoming /outgoing mail and packages and distributing them to respective departments or personnels.

·        Receiving and directing clients to the respective rooms for meeting and informing respective personnels of the arrival of guests.

·        Maintain a clean and presentable reception area.

·        Greet and welcome visitors with professionalism.

·        Prepare and serve drinks / beverages to the senior management, visitors, guests, and the like.

·        Coordinate meeting room bookings.

·        Assist in the set-up of firm’s events such as moving of tables, preparation of glassware, utensils, etc.

·        Handle basic administrative tasks when front desk activity is light.

·        Assist other admin team members on administrative matters as and when required.

·        Undertake any other similar ad-hoc duties assigned by the reporting manager.

Qualifications

·        Strong communication and customer service skills.

·        Highly organized and detail-oriented.

·        Able to multitask.

·        Experience in similar tasks / field is an added advantage.

·        Strong sense of responsibility.

·        Pleasant disposition and a team player.

Overall, the job scope of a Receptionist is diverse and ever-changing, requiring adaptability and a willingness to take on new challenges.