Senior/Admin Executive (Billing & Operations) - Part-Time

Responsibilities

• Plan and coordinate site staff deployment to meet project requirements and client expectations.
• Monitor manpower utilisation and support budget planning to optimise operational efficiency.
• Work closely with project managers to ensure smooth and timely project delivery.
• Maintain strong client relationships and act as a key point of contact for operational matters.
• Support the preparation of tender submissions, proposals, and fee quotations.
• Collaborate with internal teams to gather information required for tender documentation.
• Assist in developing commercial proposals and ensure accurate costing for manpower components.
• Coordinate with HR on manpower requirements, including recruitment coordination and interview scheduling.
• Support staff deployment and ensure readiness for project assignments.
• Track manpower-related costs, purchase orders, and project expenses.
• Prepare operational reports and updates for management review.
• Maintain proper documentation and ensure compliance with internal processes.

Requirements

• Diploma or Degree in Business Administration, Management, Operations, or a related discipline.
• At least 5 years of experience in business operations, project coordination, manpower planning, or similar roles.
• Experience in client coordination and cross-functional collaboration.
• Experience in tender preparation, manpower budgeting, or project cost support will be an advantage.
• Strong organisational skills with the ability to manage multiple priorities.
• Good communication and interpersonal skills for stakeholder engagement.
• Analytical mindset with the ability to interpret manpower or cost data.
• Proactive, adaptable, and able to work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).