Shipping Executive - Part-Time

1. Coordination Across Departments:

• Collaborate with various teams to ensure accurate shipment and order fulfillment.

2. Preparation of Shipping Documents:

• Work with freight forwarders to arrange documentation, such as CCP & CO.
• Verify invoices against Sales Order confirmations and pick lists.
• Send invoices to customers for payments and actions.
• Application of CITES permits.
• Prepare documents for Ordinary Certificate of Origin.
• Create Packing Lists, Tag Lists, and Inspection/ Collection Forms to facilitate packing and inspection processes.

3. Shipment Logistics & Coordination:

• Prepare Shipping Instructions for freight bookings, including flight scheduling based on customer requests.
• Coordinate cargo collection date and time with freight forwarders.

4. Customer Communication & Record-Keeping:

• Provide shipment updates and pre-alerts to customers.
• Maintain and organize shipping records for audit and reference purposes.
• Update spreadsheets to track shipments and related tasks.

5. Miscellaneous Tasks

• Release re-export CITES, tags, and picklists for the Packing Department, ensuring shipments are prepared accurately and on time.
• Dispatch ad-hoc items as per instructions.
• Follow up on and verify documentation for accuracy and completeness.
• Perform other related ad-hoc duties as assigned.

Requirements:-

• Certificate or Diploma in Import/Export or a related field and 3-4 years of Proven experience in handling Air and Sea Freight documentation.
• Familiarity with CITES documentation and processes.
• Good knowledge in M3 ERP System, Microsoft Excel and Word.
• Strong ability to work under pressure and manage stress effectively.
• Excellent organizational skills with the ability to prioritize tasks.
• Capable of meeting tight deadlines with accuracy and efficiency.
• Working location at Tai Seng Area