Site Office Manager (CONTRACT) - Part-Time

Aedas is one of the world’s leading architecture design practices with a core mission to create inspiring designs that enhance the built environment and enrich lives — today and for future generations. Aedas leverages on its global network of expertise and deep understanding of local culture to deliver design solutions tailored to the nuances and needs of the communities we design for. We take a holistic design approach to sustainability with the goal of maximising benefits to the natural environment and communities, thereby building a better environment in which to work, live, play, and learn.

Aedas operates from 3principal Design Centres in Asia, Europe and the Middle East with a global network of 13 offices and over 1,000 staff spanning 4 continents.

With a commitment to design excellence, we offer expertise in Architecture, Interior Design, Master Planning and Urban Design, across a broad range of sectors including Commercial, Residential, Mixed-Use, Education, Hospitality (including Integrated Resorts), Retail, Transportation, Aviation, Civic & Cultural, and Sports & Leisure

Job Summary:

Lead and manage site office operations for a large-scale development project, covering administration, workforce coordination, and compliance. Act as the key liaison between the site team, project team, consultants, vendors, and client office manager on site administration matters.

Contract Duration: 2 YEARS (RENEWABLE)

Key Responsibilities:

• Manage site administration for a multi-disciplinary team of ~90 personnel, maintaining compliance with site procedures and documentation
• Oversee onboarding/offboarding, site access, inductions, and compliance with project and client requirements
• Manage day-to-day site office operations, logistics coordination, and documentation
• Manage timesheet process including submission, approval, collation and reporting for the site team
• Maintain document control and administrative systems aligned with project requirements
• Act as the key liaison with site team, project team, consultants, vendors, and client office manager
• Support the RSS Team Lead on day-to-day operational requirements

Requirements & Attributes:

• Diploma or Degree in Business Administration or related discipline
• 8–10 years’ experience in site office management or project administration for large-scale construction or development projects
• Experience managing large teams (80–100+ personnel) in a site-based environment
• Familiarity with Singapore site access, security, and compliance requirements
• Strong stakeholder management skills across site teams, project teams, and client
• Highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment