Temporary Officer (Corporate Service Division) - Kim Keat Road - Part-Time

Job Title: Temporary Officer (Corporate Service Division)

Employment Type: 12-Month Contract

Location: Kim Keat Road

Working Hours:

• Monday to Thursday: 8.30am – 6.00pm
• Friday: 8.30am – 5.30pm
• 5-day work week (Work from Office)

Salary:

• Degree: S$20.77 per hour
• Diploma: S$13.64 per hour

About the Role

The Personal Assistant provides high-level administrative and secretariat support to senior management, ensuring effective coordination of daily operations, governance processes and stakeholder engagements. The role requires strong organisational skills, attention to detail, discretion in handling confidential information, and the ability to work within public sector protocols and compliance requirements.

Key Roles and Responsibilities

1. Executive and Administrative Support

• Manage senior management's calendars, including scheduling of meetings, inter-agency engagements, and official appointments.
• Screen and manage emails, correspondence, and phone calls; prioritise matters requiring attention.
• Prepare briefing materials, reports, and presentations for meetings and official events, if required.
• Arrange and coordinate meeting schedules for management meetings, including maintaining meeting rosters.

2. Coordination with Stakeholders

• Liaise with internal divisions, government agencies (e.g. Ministries, GovTech), and external stakeholders.
• Ensure timely communication and alignment on key matters.

3. Travel, Claims, and Logistics

• Arrange official travel (flights, accommodation, transport) in line with public sector policies.
• Process travel claims and reimbursements in accordance with financial guidelines.
• Coordinate logistics for meetings, official visits, and events.

4. Compliance and Confidentiality

• Handle sensitive and confidential information with a high level of integrity.
• Ensure adherence to public sector governance, procurement, and records management policies.
• Support audit requirements by maintaining proper documentation and audit trails.

5. General Administrative Support

• Manage office administrative matters.
• Undertake ad hoc duties as assigned by senior management or the division.

Requirements

Requirements:

• Diploma or Degree in any discipline
• 3 to 5 years of relevant experience in administrative or executive support roles
• Experience in supporting senior management will be an advantage
• Strong organisational, communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficient in Microsoft Office applications
• Ability to work independently as well as collaboratively in a team
  
  If you are interested in this opportunity and believe your experience is relevant, please send your updated CV directly to [email protected] for consideration.
• EA License No: 96C4864 Reg. No.: R1106922 Goh Khar Keow