Librarian - Potong Pasir - Part-Time

Contract Period: From 1 July 2024 to 30 June 2025
*Option to Extend: a further period of 1 year from 1 July 2025 to 30 June 2026.

Working hours:
• Mondays to Thursdays: 8:00am to 5:00pm, inclusive of 45 min lunch break
• Fridays: 8:00am to 4:30pm, inclusive of 45-min lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

1. Day-to-day operations and administration of the school library (estimated floor area of 286 sqm):
i. Ensure system, resources and equipment are well maintained;
ii. Manage and operate the School Library System for circulation and online enquiries, database maintenance, e.g. student and staff information, status / location of library collection, online reservation portal for teachers and students to make reservations for books;
iii. Provide loan and information and enquiry services to students and teachers upon request;
iv. Organise/catalogue library collections according to the Dewey Decimal Classification system and/or by genres;
v. Maintain a collection of newspaper and magazine articles and databases suitable for use as supplementary resources to support teaching and learning as well as research;
vi. Maintain an inventory of non-library Desk Copies (check-in /check-out process for desk copies);
vii. Manage resources for Teachers Professional Development;
viii. Define collection and other functional areas with clear layout, directional and informational signages and guides;
ix. Ensure the integrity of the data in the Library System, e.g. bibliographic records, patron information and status, location of library collection; and
x. Generate and maintain P1 to P6 Library Cards.
2. Implementation of library policies and procedures for library operations and management (in consultation with School Library Committee):
i. Circulation of library collection available for loan;
ii. Development and preservation of collection to ensure currency and relevance;
iii. Inventory check and maintenance of library collection;
iv. Provision of assistance to English HOD to plan termly library schedules; and
v. Provision of assistance to English & Mother Tongue departments to liaise with supplier(s) on the purchase, delivery and verification of library resources acquired.
3. Management of Library Facilities which includes:
i. Management of library facility for use by school staff for meeting purposes; and
ii. Display of pupils’ artworks for library showcase.
4. Preparation of monthly / termly / semesterly reports, e.g. library usage, loan and collection statistics, reference enquiries, collection profiles and activity reviews, as required by the School Library Committee.
5. Support and management of library programmes in consultation with School Library Committee which include the following:

i. Promote library collection, services and activities through thematic/ new arrivals/ promotional displays, newsletters, and school’s Message/ Broadcast system;
ii. Coordinate and promote school’s extensive reading activities/programmes such as:
a. Manage and support English Department for P1 to P6 Stellar (inclusive of Extensive Reading Starter Kits for all levels); and Social Studies Resources
b. Recommend suitable titles to the teachers the P1 and P2 reading program (A-Book-A-Day Programme) and managing the inventory of this programme;
c. Assist the Mother Tongue department in developing an extensive reading program for P1 to P4;
d. Recommend suitable titles to the teachers of P3 to P6 classes through the Book Bag Programme and managing the inventory of this programme;
e. Manage P1 to P6 Reading Bingo Tokens (Reward system to encourage extensive reading);
f. Conduct Library Orientation Programme (including tours) for new students and staff;
g. Conduct basic user education programmes to enable students and staff to be self-sufficient and efficient when searching for information; and
iii. Promote special events managed by the School Library Committee (e.g. Character Day, International Friendship Day, Reading Quests).
6. Parent volunteer management in support of library programmes, events and activities.
7. Provision of assistance to teachers in all activities conducted in the library (eg. Values in Action (VIA)).
8. Any other task assigned by Teacher-In-Charge, Administration Manager and School Leaders.

Qualification, Skill & Experience:

• Minimum GCE ‘O’ level certificate
• At least 3 years experience in working in library
• Proficient in Microsoft Word and Excel