Shipment Coordinator - Part-Time

Airswift is currently sourcing for a Shipment Coordinator.

Please find the job details below:

Position Details

Position Code: 12052518

Working Days: Monday to Friday
Off Days: Weekends

Key Deliverables

• Lead detailed blending, scheduling, and inventory management for a specific area, country, region, product, or asset mix to ensure supply reliability to affiliates and external customers.
• Coordinate with Refineries, Retail, Commercial, Aviation, and Marine Fuels partners to forecast and plan supply/demand balances, identify shorts and lengths for optimizers/traders, and trigger vessel requirements to SeaRiver/BML.
• Lead and execute the overall supply plan to ensure timely and efficient delivery of fuel products to internal and external customers while meeting quality requirements.
• Implement supply and logistics activities for bulk movement of feedstocks and products, including pipeline, marine, rail, and truck transportation.
• Ensure timely and accurate transactional data entry for risk, margin capture, payment, and invoicing purposes.
• Utilize analytical tools to monitor vessel movements and generate market insights.
• Manage downstream refinery inventories in line with operating targets and year-end objectives.
• Support value creation and sales growth while maintaining service level expectations.
• Drive continuous improvement in work processes, cross-functional collaboration, and supply chain performance.
• Identify opportunities to reduce supply costs and improve profitability.
• Participate in system enhancement projects involving SAP, Robotics, and Artificial Intelligence.
• Lead process improvement initiatives within Fuels S&OP operations.
• Lead Supply Response Teams during unplanned supply disruptions and product quality incidents.
• Ensure compliance with credit guidelines, regulatory requirements, transportation policies, and vessel screening processes.
• Manage Controls Integrity Management System (CIMS) and credit compliance.
• Support long-term supply and distribution strategy development through logistical expertise.
• Collaborate with Performance Improvement Analysts and Trading Analysts to identify value-added opportunities.
• Provide vacation coverage within AP Fuels S&OP as required (occasional travel may be necessary).

Main Functions

• Liaise with Customs and Excise officers as well as third-party stakeholders.
• Verify shipping documents for endorsement and prepare cover letters for distribution to trading partners and affiliates.
• Maintain familiarity with trade regulations and compliance requirements.
• Actualize voyages and initiate freight payment and billing through online systems.
• Verify vendor invoices and reconcile discrepancies within the Intercompany Invoicing System (INNET).
• Follow up on credit and debit transactions with supplying sources.
• Troubleshoot operational system issues.
• Identify transportation optimization opportunities and cost savings.
• Analyze transportation spending and recommend efficiency improvements.
• Assist in managing dead stock, slow-moving inventory, and inventory redeployment plans.

Skills & Qualifications

• Strong attention to detail and organizational skills.
• Excellent problem-solving and customer service skills.
• Strong communication skills, including interaction with government authorities.
• Proficiency with computer systems and logistics applications.
• Logical and analytical thinking for logistics optimization and process improvements.
• Ability to work independently with minimal supervision.
• Senior-level expertise with the capability to mentor and train junior Logistics Coordinators.

Thank you, and I look forward to hearing from suitable candidates.

Kind regards,

Tinchu Jualo
Senior Account Manager
Airswift
what's app📱+65 9295 3366
📧[email protected]