ICT EXECUTIVE (SCHOOL)

Scope of service:
The Services required are set out as follows:
ICT Planning and Managing ICT Projects in Schools

  
Work with the Head of      Department – Information and Communication Technology (HOD/ICT) to assess      the ICT needs of the school and propose solutions that meet the      requirements of the schools including technical specifications and market      pricing of these solutions.
  
Scan the market for      technology trends and new technology tools that support Teaching and      Learning and, educate and update school staff.
  
Advise and assist in      sourcing and procuring ICT related goods (hardware & software) &      services.
  
Assist HOD ICT in managing      school-initiated projects and coordinating HQ project roll-outs for      schools while ensuring that MOE policies, guidelines and standards are      adhered to.
  
Provide project updates      to the HOD/ICT and prepare any relevant documentations and guidelines      pertaining to the project.

Procurement of ICT Equipment & Services

  
Assist the HOD/ICT in      the preparation of procurement outside GeBIZ in the following areas (but      not limited to):

· Market research;
· Assist in the preparation of specifications to be put up in GeBIZ;
· Keep track of timeline and procedures to be taken;
· File and keep records of the procurement
· Keep track of the delivery of contract obligations by awarded suppliers and report to school officer-in-charge of any discrepancies.

  
Assist HOD/ICT in filing      of delivery orders, invoices and cataloguing of all ICT/AVA resources.

ICT/AV support for school

  
Provide AV support for      the school
  
Provide support in the      use of the school’s Media Production Studio.
  
Teach and monitor students      on the use of AV equipment.
  
Train class ICT      representatives (2 per class) on the use of ICT/AV equipment (twice a      year).
  
Support teachers and students      in the use of ICT/AV equipment.
  
Support ICT trainer in      the conduct of basic ICT training for students in ICT Enrichment programme.      (Not more than 3 hours per class)

ICT Resources

  
Assist the HOD ICT in:
    

      
managing the school’s       ICT resources such as the deployment, of ICT equipment, and the managing       and loaning of ICT equipment.
      
conducting regular       stock-checking, verification of assets, condemnation and replacement of       ICT/AV equipment.
      
keeping and updating       stock-books, machine history cards and inventories for AV hardware and       stock-book for ICT/AV consumables.
      
maintaining records and       monitoring the utilization of ICT facilities.
      
cataloguing and keeping       inventory of all application software materials in the school including       CD key and serial numbers, type of licenses.
    
  
  
Overall in charge of      coordinating audio-visual duties and resources pertaining to the school’s      daily operations and major school events.
  
Provide support and      training for staff and students in the use of broadcast equipment.

Data Management
o Maintain network folders.
o Extraction and presentation of school and student-related data for school report and analysis purposes.


PC Maintenance and Troubleshooting

  
Assist Technology Assistant (TA) in      maintaining all PCs and iMacs in working condition in the school.
  
Provide support to staff and students      in hardware and software troubleshooting.

ICT Briefings

  
Work with HOD/ICT to      organize and conduct ICT awareness and usage briefings for school staff on      ICT implementations.

Working with other staff and students

  
Coordinate and work with      the Technology Assistant (TA) and other ICT support staff.
  
Assist TA in maintaining      all PCs and iMacs in working condition in the school.
  
Provide support to staff      and students in hardware and software troubleshooting.

Other Tasks

  
Attend ICT committee      meetings.

Perform any other duties as and when assigned by the Principal, Vice-principal, ICT HOD, Operation and Admin Managers




Qualification & Skills:
- A local ITE in the ICT field of study.
- Good knowledge and skills in operating ICT/AV equipment.
- Good knowledge in procurement procedures for government agencies is preferred.
- Good knowledge of IT project management and implementation.
- Good knowledge and skills in inventory management.
- At least 1 year of experience working in schools as ICT Executive is preferred.




Contract Period: From 1 Jan 2021 to 31 Dec 2021.
Personnel to be deployed at the following hours, inclusive of ½ hr lunch break:
· Working Hours (Term time):
Mon-Thu: 7.30am – 4.30pm
Fri:  7.30am – 4.00pm
· Working Hours (School holidays):
Mon-Thu: 8.30am – 5.30pm
Fri:  8.30am – 5.00pm
· Service is not required on Sundays and gazetted public holidays
· Service may be required on some Saturdays:
o Not more than of one Saturday per term
o Hours committed will be compensated as time-off for the same number of hours


Working Location: Pei Hwa Secondary School, 21 Fernvale Link Singapore 797702

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