Operations Executive (Facilities & Estate Management)

Company: GoalSetterz Business Solutions Pte. Ltd.

Location: East, Tampines

Employment Type: Full-Time, Contract

Working Hours

• Monday to Friday: 8:00 AM – 5:00 PM (inclusive of 1-hour lunch break)

• May be required to support school events on Saturdays or outside normal working hours when required.

• Sundays and Public Holidays are generally non-working days unless required for major school events.

Job Description

GoalSetterz Business Solutions Pte. Ltd. is seeking a dedicated and proactive Operations Executive to be deployed at College @ Tampines . The successful candidate will support the school's daily operations by coordinating facilities management, estate maintenance, contractor management, logistics, safety and security, operational planning, and campus relocation activities.

This role requires a highly organised individual who can coordinate multiple stakeholders while ensuring the school's facilities remain safe, efficient, and operational.

Key Responsibilities

Estate & Facilities Management

• Coordinate and monitor preventive and corrective maintenance works.

• Conduct routine inspections of school buildings and facilities.

• Report defects and follow up on rectification works.

• Coordinate maintenance schedules with contractors and Facility Management teams.

• Maintain maintenance records, warranties, and asset documentation.

Campus Relocation & Operational Readiness

• Support planning and coordination for campus relocation projects.

• Coordinate relocation of furniture, equipment, and operational assets.

• Assist in operational readiness exercises, inspections, and defect management.

• Liaise with consultants, contractors, MOE, and project stakeholders.

Security & Safety

• Coordinate daily security operations.

• Conduct safety and security inspections.

• Assist in incident reporting and emergency preparedness exercises.

• Monitor CCTV, access control, alarm, and visitor management systems.

Cleaning & Environmental Services

• Coordinate cleaning, pest control, waste management, and landscaping services.

• Conduct inspections to ensure cleanliness and hygiene standards are maintained.

Event & Logistics Support

• Coordinate operational support for school events, examinations, and ceremonies.

• Arrange venue setup, logistics, furniture movement, transport, and audio-visual requirements.

Asset & Inventory Management

• Maintain inventory records of furniture, equipment, and operational assets.

• Coordinate stocktaking exercises.

• Support asset replacement and disposal programmes.

Vendor & Contractor Coordination

• Liaise with contractors, consultants, suppliers, and government agencies.

• Monitor contractor performance and service standards.

• Follow up on maintenance requests and service delivery.

Operational Planning & Compliance

• Assist in developing Standard Operating Procedures (SOPs).

• Prepare operational reports, presentations, and documentation.

• Ensure compliance with MOE policies and statutory safety requirements.

Budget & Procurement Support

• Assist in procurement administration, quotation tracking, and verification of completed works.

• Monitor operational expenditure and support budget planning.

Requirements

Applicants should possess:

• Nitec, Higher Nitec or equivalent qualification in Facilities Management, Building Services, Engineering, Estate Management, Operations Management, Rapid Transit Technology, or a related technical discipline.

• Minimum 3 years of relevant working experience in facilities management, estate operations, operational support, transport operations, or institutional environments.

Applicants should have experience in several of the following areas:

• Daily operations coordination

• Building or premises inspections

• Equipment and safety checks

• Incident reporting and escalation

• Operational logistics

• Contractor coordination

• Maintenance follow-up

• Operational documentation and record keeping

Preferred Skills

• Good interpersonal and communication skills.

• Strong organisational and coordination abilities.

• Ability to work independently and manage multiple priorities.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Good problem-solving and stakeholder management skills.

Advantageous Experience

Candidates with experience in one or more of the following will have an advantage:

• Facilities or Estate Management

• Contractor Management

• Asset Management

• Building Maintenance

• Workplace Safety & Health (WSH)

• Procurement Administration

• Infrastructure Upgrading Projects

• Campus Relocation Projects

• Integrated Facilities Management (IFM)

• Educational institutions (MOE schools, Polytechnics, ITE or Universities)

• Building systems such as ACMV, Electrical, Fire Protection, Lift Systems, CCTV, Access Control and Building Management Systems (BMS)

We Are Looking For Someone Who Is

• Responsible and dependable.

• Organised with strong attention to detail.

• Proactive and resourceful.

• Able to work under pressure and meet deadlines.

• A good team player with excellent stakeholder management skills.

• Committed to maintaining a safe, efficient, and conducive learning environment.

Only shortlisted candidates will be notified.