Logistics Specialist - Part-Time

Job Overview

Join our team on a one-year contract to support inventory purchase order and sales order processing in ADC/ APAC, with the main goal t ensure availability and meet customer order and delivery requirements.

Key duties and responsibilities

Purchase Order Management

• Manage purchase order daily operations.
• Generate purchase orders to factories and DCs and monitor order status to ensure goods receipt on time.
• Communicate scheduled delivery dates and related changes to stakeholders in a timely manner.
• Coordinate with suppliers and forwarders for inbound shipment booking, tracking and customs clearance to ensure on time arrival.
• Work with forwarder to resolve cargo damage and insurance claim.
• Work with QRC to ensure registration license is available for the product import to Singapore.
• Work closely with 3PL Warehouse Ops teams to ensure stock to be received properly.
• Handle received stock discrepancies and resolved order related and nonconforming product issues.
• Handle return shipment to vendor.

Sales Order Management

• Receiving, validating, and processing sales orders.
• Order confirmation, monitoring, rescheduling, reconfirming
• Check product availability and liaise with planning team to ensure fulfillment of the order on the required delivery date.
• Prepare shipping documents, invoicing and other documents required by customer.
• Work closely with country teams, QA and product owners to ensure products shipped are compliant with respectively countries’ regulatory requirements (e.g. labels).
• Close follow-up and coordinate with countries to provide timely and accurate information about the order
• Manage and communicate open order book regularly with countries.
• Control allocation block and release.
• Handling order related issues and claims.

Inventory Planning and Management

• Work closely with Strategic Planner to execute inventory planning policies and review and update planning parameters to keep optimum inventory level.
• Work closely with country planners to align on forecast, lead time, customer orders, new materials, etc.
• Liaise with suppliers on demand forecast
• Work actively together with suppliers to improve lead times and availability whilst reducing inventory levels and working capital.
• Continually monitor inventory levels and ensure adequate supply for customers while minimizing excess or expired inventory.
• Maintain and review KPI of assigned area and drive continuous improvement.

Delivery Fulfillment

• Communicate with warehouse for order picking, packing, shipping condition and shipment booking to ensure goods are collected and dispatched on time.
• Trace the shipment to ensure on time delivery
• Escalation points for shipment issues, clarifications and support.
• Actively explore cost saving and sustainability opportunities and drive implementations.

Others:

• Travel to warehouse (west side of Singapore) is required occasionally.
• A strong team player with communication skills.
• Perform any ad-hoc duties assigned by the Line Manager and/or the Company.

Quality System Duties and Responsibilities

• Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

Knowledge/Skills/Experience

• Minimum 5 years’ relevant working experience in supply chain planning and purchase sales order management.
• Good knowledge of supply chain management such as purchases order and sales order processing, inventory management, import and export trade compliance and documentation requirement, etc.
• Experienced user of SAP
• Organized, structured, able to prioritize and multitask.
• Proficient in MS office suite.
• Strong verbal and written skills in English.
• Diploma/ degree in Logistics or business-related fields.
• A team player with ability to work effectively and support each other in a cross-functional and multi-cultural environment.
• Cooperative mindset, attention to detail and willingness to provide excellent customer service.